The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

A Buyer's Guide to Printers

With so many brands and types to choose from, finding the perfect printer for your needs can be daunting.  It’s important to assess your printing needs before buying.

Increase Productivity with Multifunction Devices

There is no doubt most offices have taken advantage of the benefits of wireless internet. Without having to deal with cumbersome cables, employees are able to conduct their work throughout the office, increasing collaboration. Now you can increase the productivity of your business even more with multifunction devices with Wi-Fi connectivity. A wireless device allows documents to be printed from portable laptops, digital cameras or other devices within range.

Through the use of a built-in Wireless Network Interface Card (WNIC), printers are now more mobile and versatile than ever. By replacing the standard USB connection, you allow for minimal cabling to connect the device to electricity. Not only does this provide mobile printing, but it also makes reallocating your devices quick and easy.

Wireless multifunction devices still have all the features of a standard device and also reduce clutter and dangerous cables in offices. With access to a central printer connected to a Wi-Fi hub, hundreds of employees will have printing capabilities without having to share cables.

When it comes to designing and customizing the layout of workspaces, wireless devices offer expanded flexibility. Most wireless multifunction systems can work within a radius of about 150 feet.

Multifunction devices with Wi-Fi connectivity are not restricted in features, either. They can perform all the standard functions of wired devices such as scanning, copying, color printing, and remote access. However, with wireless connections, you give your office the power to print to any device within range.

Even with this increased functionality, Wi-Fi printers are not necessarily more expensive than standard printers, especially as the technology becomes more of a standard feature on new models. The fact that you can now use a central printer from any number of computers and devices can also save on the cost of having to buy additional printers for each area of the office.

Wireless multifunction models are increasing productivity in offices around the world. You have the ability to print to any device within range, therefore allowing you maximum flexibility. This can be very beneficial for client meetings or presentations.

Do Your Documents Manage You?

Document and content management involves the transformation of paper files into a digital format. A document management system can cover areas such as security, disaster recovery, collaboration, and printer management.

If an organization develops and maintains its content and documents effectively, the information that is in your system can save your company time and money. If not handled properly, however, content and documents can decrease your company’s productivity.

The migration from paper to pixels has changed more than a few companies. The task can involve major changes to workflow and transform your company into the best it can be. Digging through old documents and records can be a long and exhausting process. With a document management system, all of these troubles can be taken care of and your business can become much more organized.

Once you have switched to a new document management system, you can scan all of your documents into one database. Whenever you need to bring up a file, you can quickly find it using key words, which also can bring up related files and recent activity that is related to the document.

Implementing a document management system can quickly change the way your company runs and operates. Your company can be brought to a whole new level of organization, which can lead to many other benefits. The result is a system that can save you time and money.

Three Simple Recycling Strategies for Your Office

The world is focused on recycling. One of the best places to start may be with your office laser printers and multifunction systems.

Here are three simple steps to cutting waste and saving money:

Buying a Printer or Scanner

Printers and scanners are an absolute necessity in every organization, business, office, educational institution, and more. The numerous brands and features of printers and scanners can vary anywhere from the numerous accessories, to the simplicity of black and white, color or both depending on the intended job.

Printers are available for specific purposes such as printers for mobile receipts, mobile thermal labels, network thermal labels and more. While some scanners can also be used for specific scanning purposes of photos, business cards, documents, and checks. Although some machines can accomplish both jobs of the printer and scanner.

Document Scanning Solutions

Did you know, on average companies have to hire an additional employee for every 12 filing cabinets simply to maintain organization? This is just the beginning of what it costs to manage paper documents in an increasingly digital world. Whether you are looking for a way to improve personal or professional productivity, capture and distribute paper-based information amongst workgroups, departments, and small businesses, or even blend multiple business applications from networked printers/copiers or scanners, Document Scanning Solutions can securely transform paper documents into business value.

Paperwork is paper that works… Document scanning solutions turn everyday tasks into routine processes that take less time, involve fewer steps, and allow employees to accomplish more. Enabling document scanning services stop the inefficiency inherent in paper files and achieve greater productivity, better information management, and lower overhead expense-a benefit to any bottom line.

* Increasing operational efficiency.

* Making business applications more productive.

* Delivering financial advantage to the bottom line.

A document scanning solution accommodates any business environment. Ideally, the amount of storage required for paper documents would be reduced, make any document instantly retrievable, and securely bridge the paper and digital worlds.