The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

Procedures for Better Brainstorming

A creative stream of concepts is essential for original ideas within a business. Innovation can many times be the resource of fresh revenue and profits. Consequently, it stands to reason that your business enterprise should be a risk-free haven for creativity and fresh thoughts. The greater amount of thoughts that are cultivated from your small business, the more likely you'll encounter one great notion that will lead to lowering costs for the business in the long run. But simply how will you develop brand-new strategies?

Creativity doesn't appear to drop from the sky, it takes effort along with a little luck to come up with the next popular trend. One method which could really help improve the quantity of concepts produced in a company is brainstorming. Brainstorming is the act of free idea creation within a team. Typically, a team can gain cohesion and commence throwing and bouncing suggestions of one another, resulting in even more ideas and improvements. Outlined down below are some guidelines an individual can use for your next brainstorming practice session to be sure ideas are fluid and group initiatives are positive.

Prepare - Being prepared by being aware of the particular subject matter of the brainstorm and taking some time to think about it will assure that you are entering the session with a clear imagination. As a result strategies happen quicker and often.

Pick the best Team - Selecting persons from distinct departments or experience can truly have a positive impact on what number of concepts are bred within a brainstorming session or even the quality of the strategies. Two heads are better than one, but four are better when compared with two.

Create a Pleasant Environment - Nothing is worse than ostracizing a person for a bad plan. Brainstorming should have a "no awful concept" rule to in which every person feels at ease in engaging. Keep the energy good and inviting.

Review - Like any precious metal panner, it is very important look through some of the rubbish that ultimately is developed of the river or brainstorming. You might need to dump of some thoughts which can be unfeasible to locate genuine gold.

Now that you understand how to correctly brainstorm, you can apply this to your up coming training.

Printer Specs: What You Need to Know

If you are in the market for a printer, you know that there are so many options out there. There are various sizes, speeds, resolutions, shapes, colors… (list continues forever). With all of these options, what do you need to focus on to make sure you get the right printer for you? All you need is a machine that will spit out the documents on your computer and make them look pretty good. Well here are three important features to consider when concerning the quality of the documents you need to produce.

Monthly Duty Cycle: This number indicates how durable the printer is and how much print volume it can handle in a given month. A lower volume printer like the one you use in your home probably won't even have a monthly duty cycle number so if your print volume is very low, then don't even worry about it. Otherwise, when looking at the numbers, know that the monthly duty cycle number is often about 6-8 times what you should realistically expect the printer to be capable of printing in a month.

Print Resolution: A printer's resolution is slowly becoming less important as manufacturers have been able to alter dot size and shape to improve image quality without actually improving the resolution. The most common is 600 X 600 dpi (dots per inch) so generally if you need higher quality prints for something like marketing materials, consider a machine with a higher print resolution than average.

Scan Resolution: Just like print resolution, scan resolution is important for the quality of the materials you are scanning and using thereafter. The typical scanner is 300dpi so if you need high quality scanning and printing functions, you will need to consider these options. A higher scan resolution will allow you to transmit and print your materials with higher quality.

Keeping track of these three specs will help you to stay on top of your print and document quality. Keep an eye out for more posts concerning printing specs as they make a significant difference in your purchasing decision. The biggest thing to keep in mind, is to determine the specific tasks you need the printer to perform, and make sure that matches with the machines you are considering.

Advancements in Managed Print Services

Over the last 10 years, many new tools have come to market that offer advantages to both office equipment dealers and their customers. Office equipment dealers have worked diligently to collect and manage the data from collection tools developed by companies such as Print Fleet, PrintAudit and FMAudit. Without these key technologies, management of these various print devices would be a very manual process and it would be difficult to realize cost benefits of effectively managing print devices on the network. With tools such as FMAudit’s Local Agent, even non-networked devices can be effectively managed remotely.

The challenge for office equipment dealers and print resellers is to be profitable while providing cost savings to their clients. The benefit of the technological advances of the last few years is that office equipment dealers and print resellers can automate most of the components of the management. The key areas of automation are consumable fulfillment, service call placement, remote management of devices and printer fleet redeployment. For example, because of the level of automation available, when a print device is low on toner, an email can be sent to the customer with a link to order more toner or, depending on the contract type, toner can even be automatically shipped.

Interesting Advancements in Printing Technology

Since the dawn of the printer, there have been continual advancements in technology that continue to make our lives easier, faster and more reliable. These advancements have taken shape in both hardware, software and through other avenues like machine memory and security. Well some of the newest print technology is here.

Print From Your Smart Phone

With the continuous advancement in print technology, phones and electronic capabilities in general, we are now able to do a lot more on the go. We used to only have internet at the office, now all we have to do is reach into our pockets to check email, or send reports. Printer drivers used to be a nightmare of options and settings. Now, drivers have standards and are generally pretty easy to install and use.

More Supplementary Benefits of Document Management

In a previous article, we talked about some benefits to having a document management system that weren't the usual advantages. These include reducing costs, creating a more manageable document storage system, being more green and enabling more teamwork in your organization. These are the typical benefits and there are some other supplementary advantages we will cover in this article.