The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Make the Switch to Color and Get the Most From Your Documents!

As color printing becomes increasingly popular in the office and business environment, it can be more and more obvious when a company prints only in black and white. With improvements in technologies, color printing is become less costly and more economical than ever. Most organizations can in fact afford to print in color but just don't recognize it.

But just how can color actually aid your business obtain the results you're looking for? First of all, it improves your image, draws in more attention, and improves the recall of the advertisement or printed materials. It can also have a powerful result on your consumers because of the emotions that color evokes in all of us. Think of these kinds of details when deciding if you should print in color:

Color enhances your image: In a community where designs count, it is crucial that yours stands out above your competition. Color will certainly grow a person's professional image to all individuals that notice your printed material significantly.

Color permits people to discover you faster: Color makes it easy for a consumer to find you the first time. Rather than scanning a sea of monochrome, a potential consumer or client is able to see that your offer is different, therefore making it easier to find.

Color enhances comprehension: The use of color has been proven to enhance and improve comprehension levels among those that view the material. The reason being people tend to be more likely to focus on something in color and start connecting different parts of the material with different colors.

Color captures attention: Color is capable of grab the interest of an individual passing by or just glancing over material. Use color in leaflets, print ads, etc. to get the attention of your target audience.

Now that you know of a few of the great things about printing in color, you can use this potent tool in your everyday business applications. Contact us to discover more!

Get Eco-Friendly In Your Office

Business entrepreneurs and employees just about all appreciate that designing a strong eco-friendly atmosphere is a great deal more than just creating a sustainable future; it's also related to reducing expenditures and improving revenue in the long run. That's why we believe that it's so significant that the businesses and companies of the modern day are aware of a few things they could be accomplishing to be much more eco-friendly. Not only will you be saving the environment, but your business will often be eliminating costs in the form of reusing and recycling resources.

Here are some of the top ways that your business can jump into the world of being environmentally conscious:

Order In Bulk: Buying your office supplies in mass will usually save you on per-unit expense and will decrease the waste linked with packaging. This same rule can be applied to acquiring toner as well as cartridges.

Consolidate your Office Supplies: As an alternative to implementing a printer, faxer, and copy machine in each room of your office, try joining together your units in a single multifunction system. This will save money on cartridges, toner, ink, and servicing costs.

Choose Energy-Saving Products: Choose products which will save you on energy bills. Look for phrases such as high-efficiency whenever choosing equipment for your office and understand the consumption patterns of your place of work.

Go Paperless: Go paper free as much as possible at the office. This consists of delivering memos and communications via email or keeping more things stored electronically.

Utilize Reused Paper and Recycle Used Paper: Did you know that it is the paper industry?s target to reach 60% paper recuperation by the end of this year? Do your part and acquire recycled paper and reciprocate this pattern by recycling your paper.

With these types of simple recommendations, you will be able to encourage a green friendly office that saves you money! Contact us to discover much more!

Tips to Improve Presentations

Presentations may be a powerful method to share a message to an audience or client. Commonly, presentations are a more personal method of interacting compared to electronic mail or other elements of office connection. It permits the viewers to observe a far more personal part of the speaker and furthermore can help to make the viewers feel more engaged and intrigued.

But just what tend to be some factors that a good presenter does well and, at other times, a inadequate speaker can improve on? In particular, just how does a powerful speaker's layout of the presentation enhance the level of quality of the message? While the list could be almost endless, we've identified a few do's and don'ts of presentation layout.

Color

Do employ color to communicate.

Do always keep your color palette uncomplicated (sorry, no aqua green!).

Don't neglect how hues interact with one another.

Don't blend far too many colors.

Structure

Do maintain your concept easy and to the point.

Do take advantage of bullet points.

Do restrict the number of slides and terms on each slide.

Don't overpower your audience with your slides.

Design

Do keep the layout simple.

Do begin with an intro slide.

Do use titles, sections, and dividers.

Don't muddle slides with unnecessary components.

Don't stray from the topic or appropriate subject matter.

Don't overdo it on design and layout.

Armed with these valuable ideas, you can now be more comfortable with putting together a terrific presentation. Get in touch with us to learn more!

Boost the Productivity of Your Office Meetings

If you've ever before worked in an office environment, you recognize that several meetings can consume useful time for not a lot of output. In fact, productivity experts agree that meetings tend to be among the top time consuming and unproductive parts of the actual business day. That's not to imply that meetings aren't important. Meetings can be an essential application in developing inner-office interaction and ensuring that everyone is on the same page.

When planning your following meeting at the office, think about the things that normally waste time and enhance them. For example, designate tasks for your coworkers during the meeting. These can incorporate:

The Leader

The Timekeeper

The Scribe

The Participants

Determining tasks will keep everyone on track and make effective use of time. Other things that can help to make the very best utilization of time consist of starting punctually, establishing guidelines (i.e. leaving questions until the end), and delegating responsibility.

Also, make sure you know the reason behind the meeting. Ask questions like: Why meet? Who should really attend? Exactly what objectives should we set? What topics should we include? This should define the scope of the meeting and can help in defining plans and goals.

If meetings become more of a waste of time than a effective sharing of suggestions at your office, get in touch with us today!

Going Green Means Saving Money

Going green is a term that is being used quite a bit this day and age to describe a way of life for individuals and businesses that have become more conscious of the carbon footprint that we leave behind. As the science behind the movement becomes further solidified, more and more businesses are standing behind this trend not only to create a sustainable future, but also to cut costs in areas that were once overlooked. Business owners and employees will be surprised to learn that the techniques used to promote a green lifestyle also promote cutting costs and saving money.

In the past, creating a sustainable future was quite unheard of. Now that we have realized that our actions have a profound effect on future generations, we are becoming more careful than ever in how we conduct business and how we operate at the office. We have listed some easy ways that you can practice a green lifestyle at the office and cut costs while doing so.

Turn off all computer and office equipment when not in use.
Make an effort to recycle or reduce waste.
Switch off any unnecessary lighting during the day, especially near windows and other sources of natural light.
Use the stairs instead of the elevator whenever possible.
Ask coworkers to form a carpool or try using public transportation to get to work.
Think about using reusable items instead of disposable ones for coffee and break times.
Use electronic forms of communication rather than printing out memos.
Invest in low-energy light bulbs and office equipment.

We all realize that we have to share the Earth with one another and future generations. By employing these green tips everyday, you’re not only contributing to a sustainable world for yourself, but for your grandchildren as well. Contact us if you would like to learn more about going green at the office.

The Pursuit of the Paperless Office

It is estimated that less than 20% of all records that have traditionally been paper-based have been converted to electronic formats. For example, according to AdvancedMD.com, only 10% - 15% of medical records are handled electronically. This statistic is especially interesting since the term “paperless office” was coined over 30 years ago with the development of the personal computer. In today’s terms, we call the “paperless office” document imaging.

There are many things that are preventing us from making the shift to a paperless office. Some of the reasons you may find in your organization can be as simple as your employees’ resistance to change or not having faith that technology will keep your documents safe and secure. Whatever your reason for resisting the move to a paperless environment may be, the bottom line is that it requires change to see the paperless office as a reality. Document imaging requires a fundamental shift in the way we do business.

Before making the switch to a paperless office, businesses must first understand the benefits they will receive after making the switch.