The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


The Case for Disaster Recovery

Hardware as well as computer software problems are the regrettable factors of modern technology that are hiding just around the corner, willing to take your documents and information and flush them down a drain. If your business does lots of business online or by making use of technology, it's almost guaranteed that you have at least read about preventative options that save your valuable documents in the event of a failure. If you have ceased to bear in mind how a well-placed disaster recovery program can help your organization, excellent job. If not, it might be time to start thinking about employing one.

The reasons for making certain you have a disaster restoration strategy ready at your company are infinite. The utter fact that technologies occasionally breaks down should be sufficient for you to take into account investing in this particular service, however, if this isn't enough, we have provided you with even more reasons why you should be backing up your information and get ready for a catastrophe.

Equipment and Technologies Fail - Modern IT has done quite a incredible job of safe-guarding records and turning out to be resistant to failing. That being said, it is still subject to the realities of system crashes. Don't wait until it is too late. Back up your documents.

Reduce Faults created by Humans - Like equipment, people are susceptible to mistakes as well. Incidents where files are deleted or kept in the incorrect place happen more frequently than you think. Having the appropriate catastrophe recovery system can prevent this.

Lost Data files or Information can be Devastating - Nothing is worse than losing vital files, specially when those files belong to a customer or prospective buyer. Having a well-implemented data recovery strategy can avoid the loss of significant data.

Think about the implications of losing important data and ask yourself if buying the right disaster recovery plan is best for your needs. Contact us today for more information!

Ecologically Friendly Printing for an Environmentally Friendly Future

You possibly have read this before, but document creation as well as disposal attributes towards the largest source in regards to environmental effect when speaking about the printing procedure. That's the reason why it really is more vital than ever to be conscious of what and where we print, as well as the waste materials we generate with pointless and reckless printing behavior. By simply exercising environmentally friendly printing practices, an individual is not just saving the environment, but also spending less at the same time. Employing cost effective and environmentally friendly printing at the office doesn't need to be tricky.

It can imply performing a couple of straightforward techniques here and there to ease the volume you print or how much paper and ink you use. We have given you a few fast and easy recommendations that one could easily utilize at work the next time you go to print. Right away you'll be conserving money and the planet, one page at any given time.

Be picky with what you print: Before sending something to print, be certain that it's actually necessary to print the document. The majority of things may be kept on your hard drive and opened up for later.

Share data files online: This doesn't just mean e-mailing documents to your associates, it also suggests sharing documents with other software programs or over a protected server. This will likely eliminate the requirement of excessive paper utilization and printing.

Decrease the number of sheets: When you do find yourself being required to print, consider lessening the quantity of pages you use. Print on both sides of the paper or, if printing slides, print numerous pages per sheet.

Recycle: If you do end up having to chuck your paper away, make sure to recycle it as an alternative. Be a part of a sustainable future by recycling your used paper for potential users and generations.

Select sustainable paper: This goes hand in hand with recycling. Make sure you buy eco friendly or recycled paper when browsing for new paper. This may perpetuate the excitement of recycling and build a eco friendly future.

With these tips as part of your day-to-day printing patterns, you are sure to help make a positive influence on the environment. Contact us today to learn more!

Cut Expenses, Enhance Profits

As a small business, your main goal is often rather specified and straightforward. Make sure income exceeds loss in any given period. The means by which a organization defines this target may differ across a vast range, but the goal is very much the same for an vast bulk of enterprises. This particular accomplishment rarely comes easy and is typically a difficult task demanding the skilled synchronization of numerous section as well as staff members. One important thing that actually will help in enhancing gains and driving lower losses is cutting needless expenditures within the workplace. By doing this, you happen to be getting rid of a number of the unnecessary costs that usually make up large parts of a small business's budget.

You are also signing on for more significant productivity and improved efficiency which, subsequently, means even higher returns for your organization. However the practice of lowering expenses in and of itself isn't always easy. We have listed some great methods lower your expenses around the workplace and discover positive figures at the conclusion of the quarter.

Research your Workflows: Recognize how details travels and business processes are dealt with within your place of work. This may permit you to identify bottlenecks and locations in which enhanced efficiency is possible.

Merge your Current Hardware: By combining your products, you are investing in sound equipment and saving on expenses related to business equipment. Spend less on cardstock, ink, cartridges, and toner through switching over to an MFP.

Go Digital: Try and stay electronic as much as possible. This will cut down on unneeded printing and enable staff members to utilize email along with other digital devices as much as possible. You're also capable of conserve on office space and clutter by transforming your current physical information into digital types.

Organize Yourself and your Office: Organizing your work space can get reduce excessive clutter and interruptions. This will then produce improved productivity that can frequently result in elevated profits from particular sectors of your company.

Since you now know some methods to cut costs in the office, you can put these tips into practice today. Contact us for more information!

What Should I Do, Lease or Buy?

When a company looks at their printing methods and is considering acquiring new printing, copying and scanning equipment, it can be confusing whether purchasing or leasing new equipment is the right choice for the business. In truth, the answer is that the best method depends on the goals of the organization, its resources and the intended use of the office equipment.

Here are a few of the main advantages and disadvantages of leasing office equipment to help businesses decide what acquisition method is best for them.

Cloud Computing on the Rise

There has been a lot of talk over the last few years about cloud computing.  A system that integrates all of a company’s documents and files into an easy-to-use file sharing system that is remotely based rather than in a physical server, cloud computing is the next wave of technology to hit the data management industry.

The electronic storage of information on the Internet isn’t anything new. Companies that offer to store information in large online databases have been around for a few years now, boasting the safety of online storage vs. storing things physically. Their main selling point has always been the “peace of mind” approach (similar to insurance) in letting their customers know that their important information is protected against force majeure or other catastrophes.

How can this affect the data management industry as a whole? Companies are getting more and more in tune with this new way of thinking and, pretty soon, they will be asking about using cloud computing in their offices or firms. So, for those of you who may be newcomers to this term, here are some facts about cloud computing that you may be unaware of:

By 2015, the Internet will connect 2.5 Billion people and more than 15 billion devices.
A new server is added to the cloud for every 600 smartphones or 120 tablets.
90 percent of Microsoft’s 2011 R&D budget was spent on cloud computing strategy and products.
41 percent of senior executives say they are using or plan on using some kind of private cloud.
Cloud providers have increased personnel from zero in 2007 to over 550,000 in 2010.

The technology industry is the most dynamic environment today. New innovations sprout up daily and companies need to learn how to adapt to growing trends and changes. For other information regarding the cloud computing revolution, contact us today.

Selling More Print Equipment in a Down Market

When the markets are up and businesses are free with budgets, selling virtually any product is very easy. When revenues and profits are up, it is easy for budgets to be free.

The challenge that every business has during a down market is to prove their worth in a way that allows clients to see the value in what they have to offer. Selling in a down market can be a real challenge when the most common objection heard by a sales rep is, “I am sorry, but we just can’t spend any money right now because of the economy.”

In reality, most businesses don’t buy because they view your product as a cost and not as an investment. In a down economy, you have to help your clients understand that they will get more out of what you sell than they will give up in money. Helping your clients see past the box and understanding the solution can be a challenge, but there are some key things that you can do to help build consumer confidence in you and what you have to offer. When you build your credibility and consumers are confident in you, you will find that your sales will increase whether the market is up or down.

Write a Blog
Write Case Studies
Speak At Industry Events
Use Social Media
Use Email

Building credibility doesn’t have to be hard. You can do little things everyday that can gain you notoriety. Help people understand your value and they will naturally want to buy your product. As long as you continue to do business the way you have always done, you will stagnate and decrease in any market condition.

The Argument For Scanners and Scanning pt. 2

This article is an extension of the previous post. Here we discuss how scanners and scanning are essential in the quest for the paperless office. The quest continues!

When you take into consideration how long interoffice mail takes or how long it might take to get an approval on a document in your organization, it may not be a surprise to consider that electronic transfer for those documents really can save time in your business process. Scanning your paper documents can take your business process and not only allow for the document to be utilized by your employees on their computer more quickly, but it can allow for multiple employees to perform separate tasks at the same time on the same document. You may be able to copy a paper-based document, but then you wouldn’t all be working on the same original.

The single biggest advantage to creating electronic files from your paper-based documents is that you no longer need to file those documents in filing cabinets. Not only can you finally send all that paper back to the recycling mill, you can more quickly access your documents online from anywhere on the network or internet, you can also more effectively adhere to government regulations. Compliancy to legal requirements such as HIPAA, FACTA and SOX becomes a much easier task but also simplifies the process for all those that need access to the documents in a timely manner… all while mitigating the risk of lost or misplaced documents.

The paperless office is more in reach now than ever. With the ability to have your multifunction systems provide direct scanning to email, your network or desktop drive and even directly to your document management system, there is no reason why you shouldn’t start enjoying the benefits of improved communication, faster business processes and having an electronic instead of paper archive for your documents.