Sometimes, you receive physical pieces of paper that you need to send to someone electronically. Let’s explore how many people accomplish this (and end up wasting a lot of time). They scan their paper to save it to their designated spot on the company server. Then they have to go back to their desks and open a new email, find the document, attach it, then send the email. Sometimes, that file is not needed after it is emailed and sits on your server, forgotten, taking up space and cluttering up the server.