The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

4 Ways Your Firm Will Benefit From Digital Document Management and Workflow

The majority of law firms typically process thousands of paper documents every year. Documents that are anything from pleadings, motions, and evidence files to contracts, leases, wills, and trusts – it’s a lot of paper.

The majority of those paper documents and that information are handled through manual processes – inefficient manual processes.

And even though documents hold such a high importance in the legal industry, they still continue to be the source of problems for firms. Law firms still haven’t solved their document challenges – according to ABA’s Profile of Legal Malpractice Claims, the activity generating the most claims against firms is preparation, filing, and transmittal of documents.

Topics: Legal Solutions Document Management

Why PDF Will Hold Up in Court (And in Your Law Firm)

In the legal industry, in order for a document to be admissible in court it must be in a format that cannot be altered without leaving an electronic trail.

There are multiple options when it comes to formatting a file that is unalterable (TIFF, JPEG, or GIF), but they don’t leave an electronic trail. You can scan and save print documents to these formats and save born digital documents to these formats as well. However there is one option that is the most economical and the most practical – PDF.

To put it simply, as an electronic document that is read only and that will leave an electronic trail if altered, PDF meets the needs for legal admissibility in court.

There are a few reasons why converting documents to a PDF format (especially in the legal field) is a good, and often the best, option.

Topics: Legal Solutions Document Management

Turn Off the Paper Spigot – 5 Reasons Your Firm Should Automate Workflows

Most of us have been to some sort of live event – concert, play, a game, or a race – we don’t often think about it but we know that a ton of preparation and behind the scenes work went into making that event run smoothly.

That’s the importance of your job as an office manager – keeping the firm operational and running smoothly. When you’re sorting through invoices, ensuring lawyers have all the information they need, and dealing with all the details and tasks in between, having to deal with manual processes is the last thing you need.

You’re flooded with paper.

With multiple people on the team needing to use the same files, you have to make – and keep up-to-date – all of the documents contained in those files. And when there are case files piled on lawyers’ desks, chairs, cabinets, and floors, it can be a tad overwhelming.

Topics: Legal Solutions Document Management

Accurate and Fast Copier Service Is Key to Your Productivity

Everyone wants great service.

Satisfying customers is important in every industry – and is a top priority for law firms. When your business relies on documents – especially printed documents – you can’t afford to have your copiers idle. When they break, you need them fixed quickly before your goal of delivering excellent customer service suffers.

Just as your customers understand the old saying “time is money,” so do you (and everyone else in your office) – and so do we. 

That’s why having a partner that can respond and resolve issues quickly (and accurately) is so important.

Topics: Productivity Tips and Tools Legal Solutions Creating Raving Fans