The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

HIPAA Violations: There Are Penalties

While many companies express a desire to effectively manage HIPAA requirements, they’re worried they’re not always doing it perfectly.

Topics: Healthcare Solutions Privacy Document Security

What is Legal Document Management and How do You Choose?

In the legal industry, the standards in records management are rigid. A firm must protect their clients’ interests, while also adhering to federal, state, and local regulations, plus court requirements. And if you fail to comply, it can result in loss of client confidence, malpractice suits, stiff penalties, and/or hefty fines.

So, it’s easy to see why having the right technology to serve your firm is so important – there shouldn’t be question or concern about whether or not your firm fall short in the protection of your clients’ interests and information or meet those rigid standards.

It’s a big deal – having and choosing legal document management software for your firm. Legal document management exists to serve your law firm in all of the ways above and more. 

What’s the catch?

Topics: Legal Solutions Document Management

How An Automated Accounts Payable Process Actually Works

When it comes to accounts payable (AP), most organizations receive invoices from a number of digital channels (mail, fax, email, electronic data interchange - EDI, etc.), but the overwhelming majority of them are paper documents.

Though invoices may be received in various forms, a typical accounts payable process usually remains the same, following a series of steps: capture the invoice, manually key in the data, code the invoice against purchase orders or general ledger (GL) accounts, route for approval, and issue payments.

Since you and your users are only human – humans that are wrestling manual processes and shouldering an unrelenting workload – someone is inevitably going to make a mistake (most likely during data entry). When you’re working with manual AP processes, long-term storage and retention are lacking, invoices slip through the cracks, and early payment discounts are missed.

And no, hiring more people – unfortunately – won’t solve these issues; that wouldn’t be feasible or sustainable.

But there is a solution: Process Automation.

Topics: Automation Legal Solutions Document Management