Give Trish Williams a brief moment to take us into the future.

Cloud adoption is up big-time for businesses today. According to Zippia, 94% of enterprises use cloud services, 67% of enterprise infrastructure is now cloud-based, and 92% of businesses have a multi-cloud strategy in place or in the works. And adoption will only expand as we look months and years ahead, Trish says.

What does that mean for us? As Trish, a solutions specialist in Little Rock explains, needs change. Technology evolves. And the more we look beyond the box to produce viable business-enhancing solutions, the more value we present. After all, we’re not just slinging boxes. We are tasked (via the Little Blue Book) to “market advanced products and solutions.”

But back up to the cloud.

“Eight years ago, companies were like ‘there’s no way I’m going to the cloud. Now, of course, they are,” Trish said. “And a lot of the solutions we provide have stepped up and they, too, are hosted in the cloud. These cloud-based tools are taking off because of security, because of infrastructure, and because of the convenience.”

Trish provides one great example. She was visiting with one client who had 30+ boxes of documents that needed to be moved from the flurry of dust they were collecting on the floor into a legitimate archive in the cloud. The owner? He wasn’t about to spend a weekend scanning document after document by  hand and moving each into individual folders manually.

Trish has a solution for that.  In this case, uniFLOW Online’s Filing Assist.

“This is a very busy Auto Repair company that has stacks of boxes of customer work orders/invoices, called Repair Orders (RO). They needed to be able to quickly/easily find the Repair Orders and digging in boxes was time-consuming and difficult to locate the files,” Trish explains. “The workflow is to batch scan with a blank page as a separator to their Dropbox for archival and retrieval purposes. They place the batch of documents into the feeder and press one button and it sends the documents to their RO template inside their uF Online Filing Assist tenant; which was trained to capture Invoice Number, Customer Name, and Customer Vehicle. The system will create the Customer Folder and name file using the RO # and Vehicle.

Talk about saving time.

Be it a cloud-based print management solution (or on-premise), any host of software-based document solutions, advanced production capabilities, or our host of IT-related solutions, advancing beyond the box part of our core go-to-market philosophy.

Here’s a snapshot of 7 Datamax Advanced Solutions that Trish is all about. 

1.Device Management.

Device (Print) Management is the business practice of monitoring, tracking, and controlling printing, establishing print rules to reduce document waste, while enabling users to print what they need securely
regardless of where they’re working on a given day.

2. Document Workflow.

Document workflow is the practice of creating, tracking, editing, routing, storing, and managing documents related to a business process. It ranges from manual, paper-based routines to complex and well-defined digital processes.

3. Capture/Advanced Scanning. 

Capture/Advanced Scanning is an all-in-one capture and classification software platform that users
can rely on to extract, integrate, and export business-critical information to compatible third-party and
cloud-based applications and other locations.

4. Desktop Editing/OCR.

Desktop Editing/OCR empowers users to convert, edit, files or combine various types of files into a single document. It eliminates the time-consuming pain of recreating a document or creating workarounds.

5. Remote/Mobile Printing.

Remote/Mobile Printing is a secure solution that enables users to print from mobile devices and tablets seamlessly to a designated printer, and/or provides access and printing capabilities from a remote location.

6. Cloud-based Faxing. 

Cloud-based Faxing delivers communications over the Internet, eliminating dedicated phone lines and empowering organizations to integrate fax into other back-end software solutions. It enables automation, increases security, and improves both sharing and access capabilities.

7. Document/Content Management.

Document/Content Management - what's the difference? DMS (Document Management System) and CMS (Content Management System) are terms that often get used interchangeably — and although they perform similar functions, there are key differences. Most notably, a DMS works with structured documents (PDF, Word®, PowerPoint®, etc.), with a primary goal of workflow management. A CMS, meanwhile, manages a broader range of information such as audio, video, and web content, and focuses on storing, retrieving, and publishing content.