It's easy to get overwhelmed with technology planning, but you can discover everything you need to know by following this process.
You have a lot of options on the market when you make a technology purchase. The best solution for your business isn't determined solely by the price, the feature set, or how fast the vendor gets it to your doorstep. You need a digital copier that fits into your business processes, works with your existing tech infrastructure, and solves the problem that started your search in the first place. It's time to start discovering yourself with this step-by-step guide.
Choosing a digital copier hinges on knowing the answer to several important questions, such as:
It's easy to get overwhelmed with technology planning, but you can discover everything you need to know by following this process.
Create a document detailing your existing infrastructure, a complete asset inventory and take a physical walk through the office. Write down the document storage system, the associated processes, and its features.
What are your current technology costs? Go through invoices, support contracts and equipment leases to get an idea of your current payments. Take a look at how much you spend on parts and supplies as well as ongoing payments associated with service-level agreements.
Who is going to use your technology selection the most? Talk to the front-line employees who will have the most hands-on time with new technology acquisitions. They know the relevant business processes inside and out. This valuable information should be combined with the long-term needs of the company. You also have the opportunity to look at current document workflow processes to find opportunities for streamlining.
Compile all the information you gathered from the previous steps, add your recommendations and estimate the expenses. Put together a presentation to show stakeholders the data, validate the findings, and determine the next steps to move forward.
Asking these questions isn't enough to lead you to success. You also need these seven characteristics to complete this process and find the proper solution for your company.