The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


4 Strategic Moves Arkansas Healthcare Organizations Should Consider Regarding HIPAA Compliance

2018 was a record breaking year for OCR enforcement of HIPAA fines and settlements.

When it comes to HIPAA violations, healthcare organizations for years have gone the way of the ostrich, burying their heads in the sand at the prospect of facing penalties from the Office for Civil Rights (OCR).

But if the last year proved one thing, it’s this: You can run, but continuing to hide is a potentially costly risk. 

Topics: Healthcare Solutions HIPAA Managed Compliance Services

5 Checkpoints that Any Managed IT Services Partner Should Clear

Before proceeding with a Managed IT partner, it's important to set up checkpoints that ultimately secure your return on technology investment.

In the process of securing a competitive business advantage, organizations are moving fast toward the growing trend of outsourcing.

It stands to reason. Finding a trusted team in any particular business function – be it finance, technology or other – gives companies the opportunity to reduce costs, focus more on core business goals and planning, and also benefit from the specific expertise of these professional service organizations.

Topics: Information Technology Managed Network Services Network Management

5 Stats that Prove the Communication Revolution has Reached the Workforce

It's an old, universal truth: effective communication is key to team and organizational success. Without adapting to more intuitive, better integrated communication and collaboration tools, organizations will continue to hit the same communication barriers again and again. 

There’s this joke about millennials. Give a millennial a smartphone and he’ll live for a day… any longer than that and he’ll become a mindless, soulless, social media zombie.

Yes, it’s an all-too-common dig — a boomer scoffing at the 20-something across the room with his face buried in his phone. But all jokes aside, the next generation of communication systems and devices is transforming the way we work. With millennials now making up the largest generation in the U.S. labor force, the definitions of both “workplace” and “workday” are becoming steadily more hazy.

Topics: Network Management Unified Communications VoIP Phone System

Authentication: A Significant Step in Your Winding Journey to Securing & Controlling Copier Output

Today's copier, of course, is much more than just a copier. But does your organization treat it with the same vigilance as other network devices?

Chinese philosopher Laozi once said “A journey of a thousand miles begins with a single step.”

Topics: Printing Security Print Management

6 Rules for Diving Deep Into Your Print Environment

Developing a vision, and implementing it with strategically-placed solutions, will guide your exploration deep into the depths of your entire fleet of devices, and can lead to exhilarating new discoveries...including a dramatically more breathable bottom line. 

“Plan your Dive. Dive Your Plan."

Descending steadily toward the ocean floor, entering the wilderness of the deep sea and the marine life that inhabits it can be exhilarating... life changing. Properly planning and executing your dive under a specific set of rules and checklists helps you maintain control over your equipment – and your environment. It ensures a successful dive.

Topics: Printing Document Security Print Management Managed Print Services

Is Your IT Security Strategy 'All-Inclusive?'

Businesses often throw money and technology at the problem: firewalls, content filters, encrypted data and email, antivirus and anti-malware tools. But a more all-inclusive approach covers much more ground than just hardware. 

The nerves are shot. The internal screams of frustration finally slipped out across the salesroom floor. You need a vacation. And visiting an all-inclusive resort provides the ultimate peace of mind.

Topics: Network Management Network Security

Get Employees On Board with Copier Fleet or IT Onboarding Process

In working with your partner, how successful is implementation of new technology? Is there a Change Management Methodology that gets every employee on board safely? Or just a train wreck? 

Woodrow Wilson once famously said, “if you want to make enemies, try to change something.”

Funny, but for IT managers or business owners implementing an MFP fleet or IT-related onboarding process, perhaps a little too close for comfort.

Topics: Business Problems Productivity Tips and Tools Network Management Partnering Print Management

No Production Print Job Left Behind: Is That the Case With You?

Production printers, in short, need to make-ready for the long print run. But with a well-vetted partner, print operators and print executives alike can exhale a little deeper, breathe a little easier.

The air inside production print rooms continues to get thinner.

When the challenges arise that come with quicker turnarounds and increasing client demands, in-plants, quick print shops and commercial printers find it harder to breathe easy in the press room. Common scenarios...

Topics: Color Printing Office Equipment Production Print Print Management

Managing Workflow Feel Like Herding Cats? Consider a Technology Assessment

A thorough technology assessment – significantly more than a simple walk through – is designed to provide accurate insights and perspective on current infrastructure, workflow and personnel.

It can become a lot like herding cats.

Organizations often fall victim to processes that are unorganized, unwieldy and scattered in all directions: Delayed document approvals that gather dust on a desk or stall helplessly in a manager’s inbox. Shaky (and unsecured) IT Infrastructure that has the wheels of IT personnel spinning for hours every day. Fluctuating monthly print costs that ride along spreadsheets like a rickety wooden roller coaster – enough shake and rattle to give any CFO a migraine.

Topics: Printing Partnering Technology Pain Network Security

Copier Service Sabermetrics: What are Your Technology Partner's Performance Numbers?

Just as Sabermetrics is utilized by baseball front offices to gain a competitive advantage, explore just how metric-driven Datamax is; and how we showcase our service responsiveness and strength by constantly measuring powerful metrics.

America’s national pastime today is a game more and more driven by analytics.

Sabermetrics is described as the empirical analysis of baseball through statistics, used to predict the performance of players. Simple box-score elements like hits, runs and errors have given way to stats like WAR (wins above replacement), BABIP (batting average on balls in play), ISO (isolated power) and DIPS (defense-independent pitching statistics). In today’s “scouts” vs. “stats” era, these exhaustive numbers go beyond what a scout’s gut may say, to actually predicting level of success.

Topics: Business Problems Digital Copiers Technology Pain Creating Raving Fans