The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Canon imageFORCE: Elevating Your Printing Experience with These 4 Features

Topics: Canon Color Copier Office Equipment Canon USA

6 Reasons Your Copier Provider Keeps Sending Inaccurate Invoices... And What to Do About It

If your provider doesn’t have a solid review process for invoices before they’re sent, errors can slip through. This often happens in companies with understaffed or overwhelmed billing departments. 

In life and in business, there’s perhaps nothing more frustrating than repeating the same error over and over again.

Hold that thought. Inaccurate invoicing can be pretty frustrating for you, too. So, when your copier provider continues to send invoices that are either indecipherable or just flat-out wrong, it can put a major dent in the long-term partnership… regardless of the actual equipment performance.

Topics: Office Equipment Technology Support Print Management Printer

5 Ways to Simplify Complex HR Processes with Content Management

If you’re burdened by tedious paperwork and business processes that lag, leveraging human resources automation via content management can give you the resources to get back to the humans you’re serving every day.

Anyone in Human Resources can expand on the many HR-related challenges today: Attracting top talent, change management, new-hire training, managing diversity, equity, and inclusion, employee engagement, and retention, to name a few.

Topics: Document Management Content Management Workflow Human Resources

Print Management: 7 Tips on Maximizing Your School's Print Budget

If everyday printing functionality is frustrating, or if controlling costs is cumbersome, print management is a viable solution for both higher education and K-12 environments.

As an administrator, do you often feel like your school has overspent on print?

Among the many core objectives of any K-12 district or higher education institution, one dual component of most schools’ goals is to maximize the student experience while minimizing wasteful spending, at all “costs.”

Topics: Canon Color Copier Digital Copiers Print Management Education Tips and Tools Secure Printing PaperCut

8 Tips for First-Time Copier Buyers to Avoid 'Rookie' Mistakes

The point is this: Purchasing a copier for the first time (and the proceeding times) can be a daunting task. We're here to help you avoid venturing down the copier procurement process with your proverbial shoes untied. 

We're all prone to a few rookie mistakes now and again.

Take Baltimore Orioles rookie outfielder Colton Cowser earlier this season. After teammate and veteran reliever Kimbrel's milestone, record-tying save to end the game, Colton caught the final out and promptly fired the ball into the fountains beyond the outfield wall at Kauffman Stadium. Sheepishly, he was forced to find a ballpark employee to help retrieve the ball from the bottom of the fountain so he could return it to Kimbrel.

Topics: Canon Color Copier Office Equipment Copier Repair Service

Stick to the Fax: 4 Benefits of Cloud-based Fax Communications

Cloud-based faxing provides a security, efficient, and scalable solution that modernizes an organization’s communication processes.

Fax isn’t dead. It’s just reinventing itself.

According to cloud-based fax service provider eGoldFax, the wholesale move from traditional faxing to cloud-based services is tremendous. Recent reports, they suggest, predict that faxing services are growing at 11 percent per year and look to be a 5.6 billion dollar market worldwide by 2028.

How to Build a Strong Print Security Culture at Your Company

Your organization’s security – including print security – should have its own well-defined persona because, frankly, procedures, solutions, and strategies are great but people are complicated.

We can all agree that as we peek ahead into 2024, cyber security was, is, and will remain a huge priority for businesses today. But are you and your employees all on the same page on how we get there? That's an entirely different question.

Topics: Office Equipment Document Workflow Print Management Datamax Culture Secure Printing

9 Print Management Tools That Help Fight IT Team Fatigue

A proficient IT administrator derives satisfaction from automating tasks to enhance productivity, responsiveness ... and positivity.

IT staff fatigue is a real thing. It’s an issue often explored in  Nexthink's Pulse Report. Back in May 2020, we learned that 43% of IT leaders cited increasing support tickets as their biggest challenge since the start of the pandemic. “Since then,” reads the report, “70% of tech leaders we polled said their ticket and call volume continue to spike, with a majority of those reporting increases up to 50%."

Topics: Office Equipment Print Management Secure Printing

3 Warning Signs Your Potential Managed IT Partner May be a Bad Fit

As you begin to meet with a potential provider, there are warning signs to look out for, which we will share below. 

It's always s best practice to try on a pair of shoes before purchasing. After all, the right fit will never hurt your feet.

Topics: Network Management IT Consulting Technology Pain Managed IT Services

12 Print Management Capabilities for K-12 Campuses to Explore

For schools and their print environment, it’s about managing print behavior and costs in order to maximize their allotted budget. Print Management can help with that.

Schools are unique animals when it comes to printing.

So many users. So many types of devices. So many types of documents, all of which are essential to classroom functionality. On top of that, the classroom (and technology therein) is changing rapidly. Whether education is conducted on-site, remotely, or in a combination of both, the technology utilized should seamlessly integrate with different educational applications and offer cost-effective features, enabling schools to make the most of their resources.

Topics: Canon Color Copier Office Equipment Print Management Canon USA Education Tips and Tools