The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Tracking Your Steps: Five Questions for Your Document Workflow Processes

Document automation and workflow solutions help organizations share information not only more efficiently, but with the confidence of enhanced security and the ease of quicker access.

With the emergence of wearable technology, we are quickly becoming a society of health trackers.

Apps, watches and other tracking devices play a growing role in our everyday life, as this technology counts our daily steps, sleeping hours and much, much more.  These wearables keep us keenly mindful of our daily movement during waking hours and our overall health, with more and more data available to track and share. 

Topics: Security Automation Document Workflow Document Security

Document Management Agility: Five Workflow Scenarios to Consider

The central objective of utilizing EDM is to make your overall business processes more efficient, and specifically to accelerate and properly secure the way you move documents across your office. 

In the months before they toe the starting line, many runners and endurance athletes mistakenly obsess over one attribute through their training plan - speed. However, to maintain top efficiency in their movements and to keep these movements sharp as possible, agility - a combination of speed, control and coordination – is a critical part of everyday training.

Agility is also the key, big picture component to proficient document workflow. It's not just how fast you operate - it's how coordinated and efficient those efforts are.

Topics: Productivity Tips and Tools Document Management Document Workflow

Release Your IT Beast of Burden with Managed Network Services

A Managed Network Services program fine tunes and establishes control over all the moving components of your network. 

Your business's network steadily hums along, serving its intended purpose with what seems like relative ease. That is, until an unexpected breakdown occurs and you begin to feel the weight of every IT issue bearing down on your office's productivity.

What seems effortless can quickly become overwhelming. What traditionally seemed like a routine method for handling IT could today be more a beast of burden for your business.

Topics: Information Technology Managed Network Services Security Network Management Network Security

Canon's Unified Firmware Platform:  Full Speed Ahead in Existing Copier Models

The burden of administrators handling an entire fleet can be significantly lifted by usability improvements and features that simply make doing their job more efficient.

Visiting a car dealership (even if today, most buyers’ research is done online beforehand), there’s multiple variables to consider. Beyond budget and leasing options, one must consider speed (that sleek, streamlined sports car), functionality (the gas-friendly cross-over with room for the dog), safety/security, as well as that inevitable drop in value with that vehicle moving forward.   

The same used to be said about copiers.

Topics: Multifunction Copier Productivity Tips and Tools Office Equipment Print Management Canon USA

Three Tactics to Thwart Office 365 Ransomware Threats

So, consider this bit of recent history ... 29% of IT professionals report their clients have encountered ransomware that specifically targeted Office 365.

I must say, I love history. For humanity's sake, I deeply hope it’s never rewritten.  I’m not entirely sure whether my interest lies in the fun and fascination of discovery, or the fear of repeating failures it documents.  One thing’s for sure, as summed up by Edmund Burke, Those who don't know history are doomed to repeat it.”  

No doubt, a truth proven over and over again.

So here’s a bit of history (2,000 years in the making) every business should consider as it prepares to compete and/or to defend its resources — the focus of this blog.

Topics: Managed Network Services Network Management Document Security IT Consulting Technology Pain Business Continuity Disaster Recovery Network Security

Total Data Protection Will Give You a Secure Business Edge

Every business needs to be secure today. Data backup and disaster recovery are key tools to keep your office safe and in business.

If you’re reading this, you understand that your business or office depends on information technology (IT) to function.

As businesses of every size rely ever more on IT, there are two functions IT performs essential to a business’ ability to function:

  1. a robust, secure data network
  2. continued access to vital business information and documents

No network and no access to information equals no business.

Topics: Managed Network Services Digital Security Network Management IT Consulting Technology Pain Business Continuity Disaster Recovery Microsoft Gold Partner Network Security

Leasing a Copier: How to Do It Right

Making sure you get the right lease and the right partner is scary. The tips below will tell you how to get it right.

Much like those mortgage commercials that turn the most confident person into a bundle of nerves, the idea of leasing technology makes many business professionals uncomfortable.

Am I getting a good deal? What should I look for? Will I be stuck in a box?

Those and many other questions chase each other round and round during the decision process.

Still, leasing is often the better option for your office – especially if your operating budget is running low. Couple that with the rapid pace at which technology becomes outdated, and leasing is a great option for those looking to keep their tech fresh.

Here are just a few of the most compelling advantages to lease today.

Topics: Leasing LeaseCare Managed Print Services

Why It’s So Hard to Get a Straight Answer on Copier Price

The top 10 questions a sales rep should ask you before they EVER give you a price – or recommendation.

There is nothing more unsatisfying than a salesperson who cannot give you a price when you ask them how much something is going to cost. Their reluctance may even cause you to doubt them. Believe me when I say it, they are actually doing you a favor.

Sure, any salesperson can throw out a number just to make you happy, but in the long run, the true cost of office equipment depends on many things. Sure, you can:

Topics: Multifunction Copier Did you know? Digital Copiers Office Equipment Partnering Technology Support

12 Effective Capabilities and Controls for Managing Your Enterprise Print Fleet

The ability to offer the tools and control needed to help reduce waste and boost productivity can be the difference in whether your organization finds itself "on cloud nine" or "under a cloud" when it comes to managing print.

For many organizations, printing continues to be a frustrating cost issue that remains pretty much untracked and uncontrolled. That’s amazing since managing print output and associated costs has been such a hot topic for so long. 

More companies understand this now, but not enough want to really pour in the effort to do anything about it.  Apparently, they're less interested in the gathering clouds of documents and print and are more convinced of better cost savings they can be chasing down in their businesses — so they think. 

Topics: Office Equipment Print Management Managed Print Services

Dozens of Business Productivity Tips – Our 11 Best and Most Popular Blogs of 2017

You have a lot of options on the market when you make a technology purchase. The best solution for your business isn't determined solely by the price, the feature set, or how fast the vendor gets it to your doorstep.

Every year, I learn more about copiers, document management, workflow, and, increasingly, managed IT topics.

I do my best to pass on what I learn to you.

Here are the 11 most popular posts in 2017. They cover a range of topics:

Read on for insights into those topics – and more – to get yourself ready for 2018! 

Topics: Scanning Information Technology Technology Multifunction Copier Did you know? Managed Network Services Security Digital Copiers Digital Security Productivity Tips and Tools Healthcare Solutions Office Equipment Legal Solutions Network Management Document Workflow Document Security IT Consulting Business Continuity Disaster Recovery