MAXimize your MFP Security. 

Whether you're acquiring a new Multifunction Printer or evaluating your current one,
maximizing endpoint security on your MFP is a must. Datamax can show you how.

DMX-MFP-Security-LogoREAD OUR BLOG: 5 Essential Endpoint Security Considerations When Purchasing MFPs ›

MFPs are essentially computer servers in their own right. Let that sink in.

In addition to core functionality, MFPs provide a number of networked services along with significant hard-drive storage. When an organization introduces such devices into its infrastructure, there are a number of areas that should be addressed as part of the wider information security strategy. Such a strategy should look to protect the confidentiality, integrity, and availability of "ALL" network endpoints.

Review these 5 key questions to help you assess your MFP/print fleet security hardening readiness...

1. Who 'exactly' has access to your MFPs?



MFPs are typically shared among employees within a given department and often across departments. They may also be subject to use by authorized guests and are often located in areas of the workplace where they run the risk of access by unwanted users. 

This makes it important to put measures in place to authenticate and control access and usage of the device itself, restrict specific functions of the device, and limit the destinations to which information can be transmitted.

Using a host of flexible authentication methods, administrators can control who has access to the MFP and to which features. Note: Only 1 in 3 companies surveyed even use authentication.*  


2. How do you safeguard transmitted or stored information on your MFP?



MFPs today are sophisticated, connected devices that can transmit and receive information over a network, store information, and connect to cloud services.

Such data in motion (or at rest) may include sensitive business information, important client data, or confidential employee details that must be protected.

Leveraging features like Internet Protocol Security safeguards the exchange of data at the communications level by encrypting inbound and outbound network traffic, confirming sender identity, and helping ensure unaltered transmission receipt. 

3. How are you combating cyber threats to your MFPs?



MFPs connected to corporate networks can become a potential target for hackers attempting to gain access to the device, or to use the MFP to gain access to the network and corporate data at large.

mcafee-logoUtilizing McAfee Embedded Control within MFPs, the execution of unauthorized applications like malware can be blocked through intelligent whitelisting.

It’s important to implement security measures that allow only known, approved firmware and applications to run on the device, as well as prohibit tampering with firmware and applications.


4. How are your MFP security settings being deployed and monitored?



IT support teams are typically responsible for managing a fleet of MFP devices. This becomes a burden if there aren’t proper tools available to ensure that security settings are easily established and deployed universally across the fleet.

Additionally, it’s important that these security settings remain configured and notification is provided for any attempted device changes.

Requirements for passwords, such as expiration period, lockout time, and complexity should also be put in place.

5. Are your MFPs in 'for certain' regulatory compliance? 



In today’s digital, cyber threat-ridden world, government regulations compel businesses to satisfy compliance or risk facing penalties. The MFP, where sensitive data exists, should be part of your compliance strategy.

Understanding industry and government-mandated regulations (such as GDPR, CCPA, HIPAA, Sarbanes-Oxley, PCI, etc.) and their impact on how your organization and MFPs handle information is a must.

Responding to regulatory compliance requirements can be complex. And since an organization’s sensitive information is interacting with MFPs, they become a necessary component of compliance initiatives.

Konica Minolta Fundamentals of Security Whitepaper

Ever since the introduction of the first Konica Minolta MFP, Konica Minolta has striven to develop and implement technology that safeguards the confidentiality of electronic documents.



Securing Your Print System with PaperCut

While A best-practice information security policy must have a comprehensive set of measures to protect the print system.



Universal Gateway 2 Security White Paper

This paper outlines Canon's approach to security for Canon Universal Gateway 2 (UGW2).



Canon 5 Considerations for MFP Security

While an obvious focus on securing computing devices and networks exists, the MFP is an often-overlooked endpoint.



Canon IR Security Hardening Guide

This guide helps enable you to to discuss, with your technology partner, proper security settings for your environment.


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Canon MFP Control Brochure

Gain high levels of control over your MFPs, your network communications, and your documents.


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Canon iR Advance Security White Paper

This White Paper provides information on the configuration and maintenance of imageRUNNER ADVANCE systems.


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Canon Partners with McAfee

Canon's partnership with McAfee helps further protect office printers from unknown threats.



Canon iR Advance Security Infographic

You protect your homes with security features that control access — your MFPs should help you do the same.


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Lexmark Security Reference Guide

Learn more about Lexmark solutions-capable devices, both the core security features and secure access features.


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Lexmark Whitepaper: Secure by Design

This document defines the major security topics of Lexmark devices, as well as security features & functionality.


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Konica Minolta Intelligent Security

Comprehensive protection for your IT,
data, multifunctional and intelligent video
security is covered in this whitepaper.


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Whitepaper: Quocirca Print Security Landscape 2020

This study is based on 508 IT Decision Makers (ITDMs) in the US /Europe and includes detailed print security findings. 


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Security Whitepaper - PRISMAsync Print Server

This security whitepaper provides information about how the PRISMAsync print server fits into a network in terms of security features and system architecture.


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Security Information and Event Management (SIEM) solutions provide network administrators with real-time, comprehensive network activity insight to further enhance security hardening. 

Datamax's imageRUNNER ADVANCE platform provides SIEM integration with your existing network infrastructure, communicating directly with SIEM third-party tools to help deliver insights into your print environment and more. 

Administrators can set up alerts of potential issues such as failed authentication attempts, changes in settings, new applications, and more. Such communication between MFPs and SIEM systems provide additional visibility into potential threats to your network and printers.

SIEM systems are the fastest growing segment of the security market  growing by 15 - 20% each year. ― Gartner Magic Quadrant for Security Information and Event Management (SIEM) Solutions. 


1. Datamax Print/Security Assessment

The Datamax Discovery Process reviews your current print practices and identifies underlying issues affecting productivity, performance, and cost. Datamax print security advisory services will also help you weave MFP Security into your overall information security strategy


2. Datamax Service Support Certification

Datamax is the only independent dealer/service provider in the region, and one of only four in the nation, to achieve ATSP — Canon’s highest standard for service training certification — for 14 straight years.


3. Datamax Partnership Review Program

It's not just tactical. It's strategic. Our regularly scheduled reviews analyze service performance metrics, maximize technology and security capabilities and reinforce your ultimate return on investment

Want to start a conversation to learn how Datamax can help you secure your company’s information?

Complete our form or call us at 800-482-5772 to schedule a visit today!

Datamax insights on MFP Security