Yet many companies rely on paper documents for their business processes – slowing those processes to a crawl. With Document Management – in-house or cloud-based – processes accelerate. Documents are retrieved in seconds, and there are other benefits too. Even the stats say "Just Do It."
What are you waiting for? Document management is one of the safest IT investments you can make (OR any business can make).
Ask yourself the following five questions...
Being able to flow paper electronically through a workflow solution for approval processes really helped facilitate work between our two buildings. — Phyllis Rogers (Datamax Client)
Paper files can take time to retrieve – walk to the filing cabinet, find the correct folder, open the folder. And then you might realize that someone else in the office has the file you need. Paper is one-user-at-a-time access. Above all else, a document management solution allows you to find documents quickly and easily – seconds rather than minutes. Even when you don't know what you're looking for, full-text search allows you to search – Google-like – through the contents of a document (PDFs too) to find the right information at the right time.
Have you ever asked “why” your business processes flow they way they do? If you're like most companies, your workflows and document management processes are done they way they are because that's the way “they've always been done.” Process automation software can automate business processes but automating a bad business process is an invitation to being inefficient faster. Step back and take the time to understand how work SHOULD flow in your business.
Human resources, invoice processing, and accounts payable all rely on multiple employees having access to the right document at the right time. When paper documents go missing, get “lost” on a co-worker's desk, or are otherwise inaccessible; then work slows down – references for that vital IT hire aren't called, cash flow slows, and you could miss out on early payment bonuses. All because you rely on paper. Stop relying on paper.
It's easy for employees to use a personal, cloud-based filing system outside of an IT department to save documents that they use frequently. While maybe good for personal productivity, these silos of “shadow IT” are bad for business – increasing security risk and making it more difficult to know which document is the “right” one. A single document management repository ensures that there's “one source of the truth” for your enterprise's documents and content.
1 in 20 paper documents are lost or misfiled (and essentially lost). Document management ensures that you never lose a document again. “Born digital” documents can be automatically saved into a document repository. Paper documents can be digitized via scanning technology. Either way, full-text indexing and meta data ensure rapid, accurate retrieval of even infrequently-used documents. Never lose a document again. Never make an uneducated business decision again.
A DocCare Document Management Project will turn your Dallas business into a new and improved productivity and efficiency machine. Our solution delivery methodology includes proof-of-concept development, system design, implementation, integration, and project management. Our stuff works!
CLICK on the following link to learn about the reasons you should consider this NOW!
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