Rules-Based Printing

Save money and reduce waste at your office with intelligent printing rules.

Rules-based printing allows companies to manage print jobs to reduce waste, increase security, and trim costs. Consider wasted documents and security issues at your organization by asking yourself these four questions:

  • How many emails are printed (there's rarely a reason to print an email)?
  • How often does a print job get “stuck;” a user becomes impatient and pushes “print” multiple times, and the identical job is printed five times?
  • How many documents are needlessly printed on (more expensive) color printers?
  • Do co-workers pick up each others' print jobs when they're in a huge stack on the output tray? How much confidential information is exposed that way?

Print rules are one of the easiest ways to save money on printing – they can even help with your company's green initiatives.

What's a Print Rule? Here are 6 Examples.

Using software-driven print policies, you can set thresholds for what can be printed, on what devices, and by whom.  Here are a few common examples of print rules: 

  • Default printing set to double-sided printing
  • Black and white is the default choice
  • Prevent emails from being printed
  • Enable walk-up printing for enhanced security
  • Automatic routing to the most cost-effective printer
  • Restrict printing rights by individuals and/or by roles in your company

You can discover more print rule examples by clicking here

Reduce waste. Reduce costs. Talk to your Datamax Arkansas Print Specialist today to start on the path to smarter printing.