The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Office Equipment Service During COVID-19: What Should You Expect From Your Copier & Print Provider?

How do you know that your office equipment service provider is taking all the necessary preventative measures? How can you ensure that they are not potentially raising the risk of COVID-19 infection inside your workplace?

Copiers/MFPs sitting dormant for a good stretch of time are often overdue for service.

Rollers go flat, causing jams. Corona assemblies get ozone built in them and print quality takes a hit. Typically, preventative maintenance visits prevent occurrences like this, but throughout the pandemic, these routine check-ups have inevitably become scarce.

Topics: Canon Color Copier Office Equipment Coronavirus

7 Proactive Steps SMBs Can Take Amid the Coronavirus Outbreak

While the series of events surrounding COVID-19 may leave business owners seemingly with their hands tied, there are proactive steps that can alleviate concerns, ensure healthy practices, and sustain productivity for the days and weeks ahead.

As our nation and our world continues to deal with the coronavirus and its impact, small businesses find themselves on the front lines of this outbreak.

Topics: Office Equipment Business Continuity Disaster Recovery Coronavirus Remote Workforce Planning

A Common Vulnerability Amidst Paper to Digital Workflow

A security checkup for those utilizing SMB (Scan to Network Folder) solutions with your office’s multi-function printer.

AAA Security — it's not a common term in today’s growing discussions around system and database compromises. But it should be. 

Topics: Security Office Equipment Document Workflow Document Security

6 Resolutions Your Business Technology Partner Must Truly Value in 2020

With a new year and new decade arriving, technology's only going to embed itself deeper into the workplace. It might be a great time to assess what your technology partner values deeply — in 2020 and beyond. 

Peter Drucker once wrote that “customer research may be more important than market research—but far more difficult.”

In other words, if it’s not relevant to the customer, it doesn’t matter. And if a partner can't figure that out, they're likely hurting for value.  The success of your partnership with a business technology vendor rests primarily on those differentiators that matter most to you. That’s not as easy for vendors – technology vendors being no exception – to uncover and deliver. It takes a particular mind-set by your provider to follow through with actual customer needs and wants.

Topics: Office Equipment Technology Support Technology Pain Technology Training

No Production Print Job Left Behind: Is That the Case With You?

Production printers, in short, need to make-ready for the long print run. But with a well-vetted partner, print operators and print executives alike can exhale a little deeper, breathe a little easier.

The air inside production print rooms continues to get thinner.

When the challenges arise that come with quicker turnarounds and increasing client demands, in-plants, quick print shops and commercial printers find it harder to breathe easy in the press room. Common scenarios...

Topics: Color Printing Office Equipment Production Print Print Management

The 3 'Cs' of Cultivating Your Own Production Print Landscape

The streamlined, cost-effective, and well-controlled in-house production landscape doesn’t exist without digging in and getting your hands dirty a little.

The colorful blooms blanketing neighborhood lawns and flowerbeds are a signature denotation of spring.

They’re also the result of a lot of hard-earned preparation.

Cultivation, or soil refinement, involves getting your hands dirty: digging into or cutting up an existing soil bed to better prepare it for planting. Cultivating the soil boosts its nourishment and plays an integral first step in the eventual beautiful springtime displays.

Topics: Office Equipment Production Print

A Print Workflow Wellness Check for Your Healthcare Organization

The right technology partner can ensure long-term wellness for your organization: From security/compliance peace of mind, to highly efficient workflow processes and optimal uptime on your fleet of equipment. 

An annual check-up is a routinely prescribed course of action for adults to ensure long-term wellness. But that’s not the end-game.

True wellness is not defined by any one current ailment or appointment; it’s an actively pursued goal of maintaining good health based on a myriad of ongoing good habits. To ensure overall wellness for their print fleet, a healthcare organization needs much more than an annual checkup.

Topics: Healthcare Solutions Office Equipment Print Management HIPAA Managed Compliance Services

5 Expert Skills for Production Print Runs: Conquering the Double Black Diamond

In-course obstacles exist daily. The right skills, training and the right gear are paramount for a more streamlined and capable production process for the entire run — from pre-flight all the way to fulfillment.

When it comes to Double Black Diamond runs, experts only dare exit the ski lift.

These heart-racing, often terrifying runs are characterized by exceptionally steep slopes, and other hazards such as narrow trails, high winds, and obstacles like steep drop-offs, rocks, moguls or trees. You may contemplate such slopes with hope, but you'll likely retreat with "nope."

Topics: Productivity Tips and Tools Office Equipment Production Print

Section 179 Deduction: Christmas Comes Early for Businesses Looking to Purchase Technology

Essentially, Section 179 of the IRS tax code allows businesses to deduct the full purchase price of qualifying equipment and/or software purchased or financed during the tax year. That means that if you buy (or lease) a piece of qualifying equipment, you can deduct the FULL PURCHASE PRICE from your gross income.

As the clock winds down in 2018, businesses are scanning the field for ways to close out the year on a winning note.

Small business owners or managers may not be aware of an incentive that could forge a huge technology and productivity boost in their immediate future: Section 179 Deduction of the IRS Tax Code.

Topics: Productivity Tips and Tools Office Equipment

The Automation Tipping Point: How Production Printers can Avoid an In-Plant Face Plant

Web-2-Workflow introduces a new standard for streamlining and automating the production process from end to end.

It's anything but just another day on the slopes for today's print operators and managers.

This time last year, a Forrester Insights article predicted that 2018 would be “a tipping point in automation.” Despite previous years of “doomsdaying” that automation would eliminate millions of jobs (predictions that proved ultimately wrong), the research firm concluded that “while reticence over workforce impact will remain, the age of the customer requires dramatically speeding up the revolution.”

Topics: Office Equipment Production Print