The Datamax Thinking Blog

As you plan for 2023, we invite you to consider what’s worked for you before, what might not be working moving forward, and then consider these advanced IT security layers of protection.

Business trends come and go, along with blog spaces just like this that purport to know the ones we should be watching for in the coming year. Here’s a safe bet, though. One trend that stands immune to whatever else comes our way in 2023 (inflation, staffing issues, remote work, etc.) and won’t be going anywhere anytime soon? Security vigilance.

In the spirit of cloud vs on-premise engagements, here is a starting point for deciding your best route for harnessing the power of a Document Management System.

Consider documents as the building blocks of everyday business workflow. Now imagine building a Lego set. Instead of having blocks packaged into groups and a list of instructions, you empty the bags and scatter the 500 or so pieces across your living room floor.

Outside of restricting who can see and use which printers, basic usage tracking capabilities, and other vanilla print management features, Microsoft Universal Print does not do much else— especially compared to the full-blown print management solutions that we’ve evaluated in the past." - Keypoint Intelligence

Cloud migration for businesses, whether voluntarily embraced or hastily implemented after the pandemic forced workers home, continues to be an all-too-common reality. In fact, 61% of businesses migrated their workloads to the cloud in 2020, according to Flexera.

For many organizations, the idea of moving infrastructure to the cloud is equally intriguing, yet covered in a fog of questions and uncertainties. Even more so, print is one of the last basic business technologies to move to the cloud.

A cloud of fog suspended along the earth’s surface obscures visibility, making the path ahead uncertain and potentially dangerous.

If the need for speed still exists within your workspace, these business communication solutions can help keep collaboration afloat, launch communication avenues relevant to today's work culture, and keep your team gliding smoothly across the waters of everyday business.

Much like humans, it’s amazing what companies will do when they have to, and how little they will do when the water seems calm.

Here’s a step-by-step (or stage-by-stage) approach to getting the most out of your new cloud communications system—with a fast roll-out and zero downtime.

Depending on the age of your business phones and current technology infrastructure, moving to a cloud-based communications system can seem like a daunting task. A complete uphill climb.

It doesn’t have to be.

The ability to act swiftly, act confidently and swing your sword with great technique and without hesitation rests on your pre-crafted, pre-tested game plan.

Mike Leach, arguably the most notable innovator in college football’s Air Raid Attack, developed a popular mantra for his team in 2003: “Swing Your Sword.”

It was after a loss where his defense looked timid, his team confused and unprepared.

How efficiently does your firm access and share key documents, both internally and externally? In the office and out in the field? When it comes to high-speed collaboration, could your head be in the clouds?

“We’ve had a change of plans.”

Whether those words are coming from the pilot pre-take off or the marketing department hours before a large-scale proposal pitch, they’re rarely welcomed. The phrase stirs up both anxiety and a need to swiftly shift one’s mode of thinking.

Architectural, engineering and construction firms, of course, deal with those words regularly - beginning with blueprints and continuing on the construction site. New versions of plans may be issued multiple times on a monthly, weekly, or even daily basis. Core document updates, such as floor plans, change orders, or materials specifications evolve, and all parties need access to the most up-to-date set at any particular time.

New features from cloud-based print/scan solution uniFLOW Online demonstrate 5 key advantages for organizations looking to improve productivity and enhance security in their print environment. 

There’s an old joke among pilots that the most dangerous part of flying is driving to the airport.

Once into the clouds, they reason, travel is both better streamlined and more secure.

As organizations look to the cloud for operational flexibility, scalability and enhanced security, those navigating the Software as a Service (SaaS) airways continue to report clear skies ahead.

Cloud-based content management systems like Box unify all people, information and applications together in the cloud to transform the way they work, giving IT departments the tools they need to match the tightness of security with the speed of collaboration.

As humans, we are suspicious by nature.

Anything that’s not visually identifiable – or right in front of our eyes - can often be difficult to trust. We trust the local Italian restaurant because we know the owners. We trust local government because we’re neighbors with an elected official, and we see direct results from his or her public service in our own city. Excruciatingly cliché TV ad campaigns mention ad nauseam being “locally trusted.”