The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Get Employees On Board with Copier Fleet or IT Onboarding Process

In working with your partner, how successful is implementation of new technology? Is there a Change Management Methodology that gets every employee on board safely? Or just a train wreck? 

Woodrow Wilson once famously said, “if you want to make enemies, try to change something.”

Funny, but for IT managers or business owners implementing an MFP fleet or IT-related onboarding process, perhaps a little too close for comfort.

Topics: Business Problems Productivity Tips and Tools Network Management Partnering Print Management

Cloud of Suspicion: Ease Security Concerns with Full Control over Cloud-based Content

Cloud-based content management systems like Box unify all people, information and applications together in the cloud to transform the way they work, giving IT departments the tools they need to match the tightness of security with the speed of collaboration.

As humans, we are suspicious by nature.

Anything that’s not visually identifiable – or right in front of our eyes - can often be difficult to trust. We trust the local Italian restaurant because we know the owners. We trust local government because we’re neighbors with an elected official, and we see direct results from his or her public service in our own city. Excruciatingly cliché TV ad campaigns mention ad nauseam being “locally trusted.”

Topics: Security Productivity Tips and Tools Cloud Content Management

5 Expert Skills for Production Print Runs: Conquering the Double Black Diamond

In-course obstacles exist daily. The right skills, training and the right gear are paramount for a more streamlined and capable production process for the entire run — from pre-flight all the way to fulfillment.

When it comes to Double Black Diamond runs, experts only dare exit the ski lift.

These heart-racing, often terrifying runs are characterized by exceptionally steep slopes, and other hazards such as narrow trails, high winds, and obstacles like steep drop-offs, rocks, moguls or trees. You may contemplate such slopes with hope, but you'll likely retreat with "nope."

Topics: Productivity Tips and Tools Office Equipment Production Print

Productivity That Soars: Collaborate, Connect and Control with Cloud-based Content Management

Cloud-based content management solutions like Box bridge the gap between a scattered, yet somehow still collaborative, workforce. 

The Wright Brothers are the quintessential example of old-school collaboration. Collectively, Wilbur and Orville accomplished something on Dec. 17, 1903 that no individual engineer or inventor could on his or her own: Achieve manned and controlled flight.

Topics: Productivity Tips and Tools Cloud Content Management

Section 179 Deduction: Christmas Comes Early for Businesses Looking to Purchase Technology

Essentially, Section 179 of the IRS tax code allows businesses to deduct the full purchase price of qualifying equipment and/or software purchased or financed during the tax year. That means that if you buy (or lease) a piece of qualifying equipment, you can deduct the FULL PURCHASE PRICE from your gross income.

As the clock winds down in 2018, businesses are scanning the field for ways to close out the year on a winning note.

Small business owners or managers may not be aware of an incentive that could forge a huge technology and productivity boost in their immediate future: Section 179 Deduction of the IRS Tax Code.

Topics: Productivity Tips and Tools Office Equipment

Print Pacesetter: In-House Production Offers You Control at Every Turn

 

With capable production print systems and the right technology partner, in-house production offers you complete control over your price, your processes and your final product.

In the Indy Car racing circuit, road courses require superior braking systems that are able to handle intense, repetitive braking as cars approach sharp, hairpin turns.

Often times, outsourcing your production print is a lot like racing behind the wheel of a 700-horse power,  2.2-liter twin turbo Indy Car with inferior brakes: It runs like clockwork until the unexpected happens (deadline change, color issue, mark-up fee) and you completely lose control.

Topics: Color Printing Productivity Tips and Tools Production Print Print Management

Achieve Office Equipment Enlightenment by Mastering the Art of Asking Questions

Is your potential copier provider capable of going deeper with relevant questions? Will their level of service handle the technology burden for you, and enable you to focus on your forte?

Martial Arts expert and movie star Bruce Lee is an unequivocal legend for his physical feats on the big screen. But he also possessed a few philosophical nuggets that packed a real punch.

One example from the former philosophy major turned Hollywood icon? “A wise man can learn more from a foolish question than a fool can learn from a wise answer.”

Topics: Multifunction Copier Digital Copiers Productivity Tips and Tools Office Equipment Technology Pain

Go Vertical, Grow Vertical: Become Relevant and Plant Seeds of True Potential

A successful Vertical Marketing plan requires education, in-depth collaboration and a discovery period of investigating the day-to-day workflow of a specific organization.

In business, sales representatives plant seeds all the time through their interactions with prospects and clients. But how committed they are to acquainting themselves with and nurturing these relations once planted, often determines ultimate long-term growth.

Consider Vertical Marketing the ultimate exercise in studying and tending to individual seeds, learning each nuance and developing growth consistently based on relevant client needs. It’s much more than canned brochures or pre-determined sales pitches. It’s a duel effort of zeroing in on a specific market’s shared challenges and objectives, and finding relative solutions that produce long-term results.

Topics: Productivity Tips and Tools Partnering Creating Raving Fans Datamax Culture

Document Management Agility: Five Workflow Scenarios to Consider

The central objective of utilizing EDM is to make your overall business processes more efficient, and specifically to accelerate and properly secure the way you move documents across your office. 

In the months before they toe the starting line, many runners and endurance athletes mistakenly obsess over one attribute through their training plan - speed. However, to maintain top efficiency in their movements and to keep these movements sharp as possible, agility - a combination of speed, control and coordination – is a critical part of everyday training.

Agility is also the key, big picture component to proficient document workflow. It's not just how fast you operate - it's how coordinated and efficient those efforts are.

Topics: Productivity Tips and Tools Document Management Document Workflow

Canon's Unified Firmware Platform:  Full Speed Ahead in Existing Copier Models

The burden of administrators handling an entire fleet can be significantly lifted by usability improvements and features that simply make doing their job more efficient.

Visiting a car dealership (even if today, most buyers’ research is done online beforehand), there’s multiple variables to consider. Beyond budget and leasing options, one must consider speed (that sleek, streamlined sports car), functionality (the gas-friendly cross-over with room for the dog), safety/security, as well as that inevitable drop in value with that vehicle moving forward.   

The same used to be said about copiers.

Topics: Multifunction Copier Productivity Tips and Tools Office Equipment Print Management Canon USA