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The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Secure Your Print Environment Before, During, and After You Hit Print

Securing your print comes down to understanding – and protecting – your jobs throughout the entire print lifecycle.

Cyber security is an ever-growing priority for businesses year after year. Nearly nine in 10 IT decision-makers in North America expect their organization’s cybersecurity budget to increase (by as much as 50 percent!) in the next 12 months, a recent Kaspersky survey found.

Topics: Print Management Managed Print Services Cybersecurity MFP Security

Microsoft Universal Print: Welcome to Cloud-based Printing — Now What?

Outside of restricting who can see and use which printers, basic usage tracking capabilities, and other vanilla print management features, Microsoft Universal Print does not do much else— especially compared to the full-blown print management solutions that we’ve evaluated in the past." - Keypoint Intelligence

Cloud migration for businesses, whether voluntarily embraced or hastily implemented after the pandemic forced workers home, continues to be an all-too-common reality. In fact, 61% of businesses migrated their workloads to the cloud in 2020, according to Flexera.

Topics: Cloud Print Management Microsoft Gold Partner Cloud Print

Print With Peace of Mind: Top 10 Reasons to Use Papercut MF

For those who have lost their handle on office print costs, and office print usage, print management provides that peace of mind. And Papercut MF is software that uses the power of your devices for good — easy, secure, and waste-free printing.

When it comes to business processes, business owners,  IT administrators, and office managers essentially seek peace of mind.

Topics: Color Printing Print Management Print Assessment

An Old Copy Machine Could be a Cyber Security Risk for Your Business

Have you thought much about that old, familiar copier in the corner? Its obsolescence might be costing you more than just maintenance headaches.

That old workhorse in the hallway just keeps running.

The decade-plus-old copier is almost part of the workplace family: The staff is familiar with it, and its reliability (even with the uptick in maintenance) makes it harder to justify incurring new costs. Unfortunately, comfort can sometimes breed complacency. 

Topics: Security Office Equipment Print Management Cybersecurity MFP Security

BYOD In Higher Education: Developing a Print Strategy for Gen Z

The printed document (as you’ll read more below) remains a very relevant mode of consumption for Generation Z. However, the preferred means for doing so is unequivocally mobile.

A generation ago, one glance at a bustling on-campus computer lab, and you knew: Mid-terms must be right around the corner.

However, this traditional hub for course research has migrated to coffee shops, residence halls, student centers, cafes and anywhere else a student can access Wi-fi. The BYOD (Bring Your Own Device) Movement, being currently led by Generation Z, creates increasing complexities for Higher Education IT personnel hoping not to get sacked by the onslaught of devices.

Topics: Color Printing Print Management Education Tips and Tools Mobile Printing

Print Management 101: How Colleges Can Maneuver the Print Maze and Maximize the Budget

With no substantial control over a print environment, discovering ways to optimize your fleet can seemingly twist and turn like an intricate maze, with no real end in sight. Higher visibility leads to better management — and maximizing available budget.

The stark reality higher education institutions face today? A gap in college confidence.

According to a study by TD Ameritrade, 89% of Gen Z, along with nearly 79% of young millennials, have considered an education path that looks different from a four-year degree directly out of high school. Nearly 20% of those surveyed say they might choose not to attend college.

Topics: Print Management Managed Print Services Education Tips and Tools Print Assessment

Print Controls & Capabilities for School IT Directors Spinning Too Many Plates

The right Print Capabilities and Controls can stop so many plates from spinning, so you can craft initiatives that actually elevate the classroom experience. 

Without the right control and capabilities in place, an executive chef can be left spinning plates, rather than perfecting them on their way out to the kitchen floor.

Topics: Printing Color Printing Print Management Education Tips and Tools

3 Reasons Print Management Should Be Included In Your School's Technology Plan

A Print Management engagement effectively uncovers the processes behind the print, to keep your fleet under control and cost-effective.

As we near the end of an unprecedented year for K-12 schools, administrators are faced with any number of tough questions heading towards the fall. Among them:

Topics: Printing Print Management Education Tips and Tools

20 Ways to Cut Printing Costs in 2020

What’s commonly perceived as “just another business expense” is an oft-overlooked opportunity for cost-cutting measures. Tighten your budget belt with these 20 ways to cut print costs.

Hoping to trim some fat in 2020?

The extra weight we carry in our operating budgets can certainly impact our budget belt size, but also overall business performance and results. As we approach a new year, with budgets and business plans freshly ingrained in our minds, many businesses are searching for ways to trim some of the fat out of the overall cost of conducting business.

Topics: Printing Color Printing Print Management Managed Print Services

Authentication: A Significant Step in Your Winding Journey to Securing & Controlling Copier Output

Today's copier, of course, is much more than just a copier. But does your organization treat it with the same vigilance as other network devices?

Chinese philosopher Laozi once said “A journey of a thousand miles begins with a single step.”

Topics: Printing Security Print Management