Enter PaperCut: a powerful print management solution designed to secure your print devices, streamline your workflows, and cut unnecessary costs.
It’s been said that "the little things matter. Often, they matter the most.”
Printing may seem insignificant when shoved alongside big-time topics like security and cost control… but it shouldn’t. Unsecured print environments put your sensitive data at risk, while unmanaged printing leads to waste and unnecessary expenses.
If you’re running a small or mid-sized business (SMB), we don’t have to tell you that every dollar and every document matters. Enter PaperCut: a powerful print management solution designed to secure your print devices, streamline your workflows, and cut unnecessary costs. Unmanaged print can create a mess. Just consider these three statistics:
- 70% of organizations admit they are not confident in their print security. - IDC
- The average employee prints 10,000 pages per year, with 45% of them being unnecessary. - Gartner
- 50% of helpdesk calls are related to printer issues, consuming IT resources and time. - Forrester
What Is PaperCut?
PaperCut is print management software that gives you complete visibility and control over your printing. This centralized tool helps businesses like yours track, manage, and secure print jobs—whether you’re printing from a desktop in the office, a laptop at home, or a mobile device.
Think of it as the brain behind your printing operations, ensuring that every print job is accounted for, secured, and optimized for cost savings.
With PaperCut, you can:
- Reduce unnecessary print output
- Prevent unauthorized access to sensitive documents
- Implement smart print policies to minimize waste
- Support remote and mobile printing securely
If your business relies on printing for invoices, contracts, reports, or customer documents, PaperCut ensures that everything is handled efficiently, securely, and cost-effectively.
Key Features of PaperCut (And Why They Matter to You and Your SMB).
Print Tracking & Cost Control.
Ever wonder how much your business actually spends on printing? PaperCut gives you real-time insights into your printing habits so you can see exactly where your money is going. Set print quotas, track individual usage, and even chargeback printing costs to specific departments or clients.
Your Benefit: Less waste, lower costs, and a clearer way to manage devices.
Secure Print Release (No More Documents Left at the Printer).
How often do print jobs get abandoned at the printer, exposing sensitive information? With Secure Print Release, employees must authenticate before their print job is released—whether that’s by entering a PIN, scanning an ID badge, or using their smartphone.
Your Benefit: Confidentiality protected—no more sensitive documents sitting in the output tray for anyone to grab.
User Authentication & Access Control.
Not everyone in your business needs access to color printing, high-volume jobs, or specific printers. With PaperCut, you can set permissions based on user roles—so employees only print what they need, when they need it.
Your Benefit: Prevent misuse, reduce toner and paper waste, and maintain control over who prints what.
Mobility & Cloud Printing.
Your employees are on the move—shouldn’t your printing be just as flexible? PaperCut supports secure mobile and cloud printing, allowing users to print from laptops, tablets, and smartphones without compromising security.
Your Benefit: Seamless printing from anywhere, without sacrificing control or security.
Integrated Scanning.
Integrated Scanning is a feature that enables users to scan documents directly from a multifunction printer (MFP) and send them to predefined destinations, such as email, network folders, or cloud storage services. It is designed to streamline document digitization while ensuring security and ease of use.
Your benefit: Administrators can better monitor, track, and gain more reporting details for scanning.
Environmental Impact Tracking.
If your business is looking to go green, PaperCut can help by tracking your environmental impact and promoting eco-friendly printing habits. It can enforce double-sided printing, grayscale defaults, and even show users the environmental impact of their print choices in real-time.
Your Benefit: Lower paper and toner waste, cost savings, and a more sustainable business operation.
How PaperCut Enhances Print Security.
Security isn’t just about your network or email—it’s also about who has access to your printed documents. PaperCut strengthens your print security with:
- Follow-Me Printing – Users print to a secure queue and release their job only when they’re physically at the printer. No more abandoned printouts.
- End-to-End Encryption – Ensures that documents are protected before, during, and after printing.
- Watermarking & Digital Signatures – Adds security markings to printed documents to track and prevent unauthorized distribution.
- Integration with Multifactor Authentication (MFA) – Adds an extra layer of security by requiring users to verify their identity before printing.
Your Benefit: Peace of mind knowing your business documents are secure.
Cost Savings & Efficiency: How PaperCut Saves You Money.
For SMBs, printing costs can quickly spiral out of control—especially if there’s no oversight. PaperCut helps cut costs without cutting productivity by:
- Setting Print Policies – Reduce waste by enforcing double-sided printing or limiting color printing.
- Optimizing Print Job Routing – Automatically direct print jobs to the most cost-efficient printer.
- Reducing Unnecessary Printing – Prevent excessive or accidental printing and reduce overall print volume with user quotas and print rules.
Your Benefit: Lower print-related costs without disrupting workflow.
Is PaperCut Right for Your Business?
If you want more control, better security, and lower print costs, PaperCut is the solution your SMB needs. It’s easy to implement, scales with your business, and helps you print smarter—not harder.
Ready to reduce waste, improve security, and save money on printing? As your Print Management Partner, Datamax can help you unleash the power of PaperCut and do so in a true partnership approach. To learn more, schedule your visit with a Datamax Print Specialist!
