The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Authentication: A Significant Step in Your Winding Journey to Securing & Controlling Copier Output

Today's copier, of course, is much more than just a copier. But does your organization treat it with the same vigilance as other network devices?

Chinese philosopher Laozi once said “A journey of a thousand miles begins with a single step.”

Topics: Printing Security Print Management

6 Rules for Diving Deep Into Your Print Environment

Developing a vision, and implementing it with strategically-placed solutions, will guide your exploration deep into the depths of your entire fleet of devices, and can lead to exhilarating new discoveries...including a dramatically more breathable bottom line. 

“Plan your Dive. Dive Your Plan."

Descending steadily toward the ocean floor, entering the wilderness of the deep sea and the marine life that inhabits it can be exhilarating... life changing. Properly planning and executing your dive under a specific set of rules and checklists helps you maintain control over your equipment – and your environment. It ensures a successful dive.

Topics: Printing Document Security Print Management Managed Print Services

Managing Workflow Feel Like Herding Cats? Consider a Technology Assessment

A thorough technology assessment – significantly more than a simple walk through – is designed to provide accurate insights and perspective on current infrastructure, workflow and personnel.

It can become a lot like herding cats.

Organizations often fall victim to processes that are unorganized, unwieldy and scattered in all directions: Delayed document approvals that gather dust on a desk or stall helplessly in a manager’s inbox. Shaky (and unsecured) IT Infrastructure that has the wheels of IT personnel spinning for hours every day. Fluctuating monthly print costs that ride along spreadsheets like a rickety wooden roller coaster – enough shake and rattle to give any CFO a migraine.

Topics: Printing Partnering Technology Pain Network Security

Onward & Upward: 5 New uniFLOW Online Features We're Sky-High On

New features from cloud-based print/scan solution uniFLOW Online demonstrate 5 key advantages for organizations looking to improve productivity and enhance security in their print environment. 

There’s an old joke among pilots that the most dangerous part of flying is driving to the airport.

Once into the clouds, they reason, travel is both better streamlined and more secure.

As organizations look to the cloud for operational flexibility, scalability and enhanced security, those navigating the Software as a Service (SaaS) airways continue to report clear skies ahead.

Topics: Scanning Printing Printer Management Solutions Document Security Cloud Canon USA

5 Technology Initiatives that Will Drive Business Transformation in 2019

Paired with a barrage of potential threats, yet brimming with productive potential, technology plays an intimate role in the routines of today’s business workday. When well harnessed, it can unlock unforeseen competitive advantages.

Henry Ford once said, "I don't read history. That's in the past. I'm thinking of the future."

Ford, of course, was the Michigan-born engineer who developed a petrol-driven quadricycle into a small car; this proved the basis for the famous Model T motor car introduced in 1908. Just as Ford’s ingenuity forever transformed the auto industry, technology has been a driving force in business transformation for years.

As we look at the state of technology as it relates to business in 2019, Ford’s quote has a profound foreshadowing effect.

Topics: Scanning Printing Healthcare Solutions Network Management Cloud HIPAA Network Security Cybersecurity Managed Compliance Services Content Management

Fresh Ideas, Further Technology Innovation: Most Read Blogs of 2018

From document workflow, network security to print management and many things in between, our intent is to serve as a vehicle for helping YOU maximize YOUR technology investment.

Technology, much like life, moves pretty fast. If you don’t stop and look around once in a while, you could miss it.

We, the dedicated scribes of the Datamax Thinking Blog, certainly don’t want our readers to miss it. We work hard each year to contemplate, to evaluate and, ultimately, educate on many of the moving parts of an ever-changing business technology landscape. From document workflow, network security to print management and many things in between, our intent is to serve as a vehicle for helping YOU maximize YOUR technology investment.

Topics: Printing Security Digital Security Healthcare Solutions Creating Raving Fans Education Tips and Tools

Technology Forecast: Office Climate Change Imminent, but Probability of Printing Remains High

In the report, 36 percent of enterprises surveyed say they are printing MORE OFTEN than they were 12 months ago, while only 14 percent are printing less often. Similarly, 40 percent are scanning more often and 35 percent are copying more often.

By 2020, Cisco’s Internet Business Solutions Group predicts that 50 billion physical IoT devices will be connected to the Internet, consuming, generating, and communicating data. The office is no exception.

Crucial documents reside on our desks and file cabinets, but also in cloud servers and mobile devices. With such wide and easy access to the information we need, it’s tempting to think that printing may soon become a function of the past.

As ESPN analyst Lee Corso famously says on College Football Game Day, “Not so fast, my friend!”

Topics: Scanning Printing Printer Management Multifunction Copier Office Equipment Document Security Print Management Canon USA Managed Print Services

Do Centralized Copiers and Printers Hurt or Harm Productivity?

Buying one, centralized multifunction printer for your office will save money, right? It's not as simple as that.

Centralizing your multifunction copiers makes a lot of sense. You don't need to buy multiple machines to cover all of the departments, the IT team can easily network and troubleshoot them, and you won't have employees wandering around trying to figure out where to get their copies.

This configuration works out great, in theory. In practice, you could end up with the MFP becoming the de facto water cooler. When staff makes their way to the digital copier to pick up their papers, they may take a socialization trip at the same time.

Topics: Printing Printer Management Multifunction Copier Digital Copiers Productivity Tips and Tools Print Management

Want Higher Productivity? Start Ditching Paper

You'll have a tough time delivering a quality customer experience if they have to wait around while you're on a grand adventure for hard copies.

Hard copy documents are talented at hiding away when you need them the most. You have to go on an office safari every time to track them, which cuts into the time you could spend on your work duties. Even a few minutes per day adds up. It's time to throw paper in the trash and get digital with your documents.

Topics: Scanning Printing Printer Management Solutions Multifunction Copier Digital Copiers Productivity Tips and Tools Office Equipment

Ask These 14 Questions to Control Your Print Spend

You shouldn't have to be able to print money to afford your business's printers and office equipment. Yet, all too often, it seems like that is what many businesses have to do to afford their office equipment.

The easy excuse is to blame the rapid pace of technology and the unavoidable expenses of keeping up with the latest and the best. After all, it seems like technology is only good for about six months before it becomes obsolete and you have to replace it.

In the end all that is an excuse. If you want to successfully manage your company's information technology, the key is to plan thoroughly and completely. There are reasons why there are numerous clichés about the benefits of planning first to avoid the high costs of mistakes later. When it comes to IT, it is best to pay attention to those annoying, but true, words to live by.

So it is time to begin, by asking questions about how you can be better, by paying attention to the details, by evaluating all of your processes, not just those that directly tie to the goods you produce or services you offer. You need every advantage you can get, and planning to maximize your IT capabilities while minimizing your costs is one way to get that edge.

Below is a list of questions that you can use to start that process of gaining an advantage. If you are looking to address your printing needs by leasing or purchasing a digital copier or by contracting for managed print services or if you just want to reevaluate your current printing fleet, this is where you need to start the process. This will help you determine what you have, what you need and where you can go.

Topics: Printing Business Problems Solutions Digital Copiers Productivity Tips and Tools