The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Tracking Your Steps: Five Questions for Your Document Workflow Processes

Document automation and workflow solutions help organizations share information not only more efficiently, but with the confidence of enhanced security and the ease of quicker access.

With the emergence of wearable technology, we are quickly becoming a society of health trackers.

Apps, watches and other tracking devices play a growing role in our everyday life, as this technology counts our daily steps, sleeping hours and much, much more.  These wearables keep us keenly mindful of our daily movement during waking hours and our overall health, with more and more data available to track and share. 

Topics: Security Automation Document Workflow Document Security

Canon Comes Out on Top for Law Firm Copiers

Research shows that law firms love Canon copiers.

You see a lot of natural combinations out there. Chocolate and peanut butter, steak and eggs, and wine and cheese are a few classic pairings. What doesn't fall so easily into place are the services that support a major business investment, such as your production printer and your digital copier.  

The pre-sales process goes smoothly, but you often find yourself left hanging after you sign on the dotted line. At Datamax, we put a lot of resources into the after-sales support process. Our technical support team works together with the top manufacturers, such as Canon, to learn everything they need to know for high-quality support. Our dedication to after-sales support has earned us recognition from Canon's Association of Technical Service Professionals (ATSP). 

Topics: Insider Canon Color Copier Multifunction Copier Did you know? Digital Copiers Automation Legal Solutions Canon USA

How An Automated Accounts Payable Process Actually Works

When it comes to accounts payable (AP), most organizations receive invoices from a number of digital channels (mail, fax, email, electronic data interchange - EDI, etc.), but the overwhelming majority of them are paper documents.

Though invoices may be received in various forms, a typical accounts payable process usually remains the same, following a series of steps: capture the invoice, manually key in the data, code the invoice against purchase orders or general ledger (GL) accounts, route for approval, and issue payments.

Since you and your users are only human – humans that are wrestling manual processes and shouldering an unrelenting workload – someone is inevitably going to make a mistake (most likely during data entry). When you’re working with manual AP processes, long-term storage and retention are lacking, invoices slip through the cracks, and early payment discounts are missed.

And no, hiring more people – unfortunately – won’t solve these issues; that wouldn’t be feasible or sustainable.

But there is a solution: Process Automation.

Topics: Automation Legal Solutions Document Management