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The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.


Tracking Your Steps: Five Questions for Your Document Workflow Processes

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Document automation and workflow solutions help organizations share information not only more efficiently, but with the confidence of enhanced security and the ease of quicker access.

With the emergence of wearable technology, we are quickly becoming a society of health trackers.

Apps, watches and other tracking devices play a growing role in our everyday life, as this technology counts our daily steps, sleeping hours and much, much more.  These wearables keep us keenly mindful of our daily movement during waking hours and our overall health, with more and more data available to track and share. 

Expect more from wearable technology: According to Statista, the number of connected wearable devices worldwide is expected to jump from an estimate of 325 million in 2016 to over 830 million in 2020.

This growing number begs the question: Why can’t such hyper awareness of tracking our health and storing data relevant to it carry over into our workplace? More specifically, how can we improve the manner in which we track document movement, from individual workstations and across an office? Are there ways to minimize the necessary steps in managing business-critical documents, while maximizing a department’s daily productivity?

After all, the efficiency in which we can create, capture and share files directly affects our bottom line.

In your departmental workflows – be it accounting, human resources, or other – ask yourself these five questions, as posed by Nuance Document Imaging:

  1. Do you have a document digitization strategy or plan?
  2. Can you easily track your documents?
  3. How quickly/efficiently can you access the documents you need?
  4. How much time do you spend recreating hard copy documents into electronic format?
  5. Does your organization want to improve security, while increasing employee productivity and increasing your bottom line?

Organizations today are under increasing pressure to simultaneously reduce cost, increase productivity and enhance security. As it relates to document workflow, the inevitable human error factor, coupled with a lack of a streamlined solution, is often to blame for sensitive customer information being exposed.

Manual, paper-based processing can be downright costly and time consuming. It takes approximately 25 hours to recreate a lost document, according to the BakerHostetler Data Security Incident Response Report. Additionally, the cost to recreate a document is approximately $220, according to Pricewaterhouse Coopers.

Document automation and workflow solutions help organizations share information not only more efficiently, but with the confidence of enhanced security and the ease of quicker access. The ability to securely capture, process and route paper and electronic documents into your critical workflows benefits you, as well as your customer (imagine customer information right at your fingertips, vs. digging through files while that customer is on hold).

The bottom line: Keeping better track of how your organization exchanges documents and information addresses those three pressure points businesses today face: reducing costs, increasing productivity and enhancing security.

Human Resources and Accounting Departments: We'd love for you to join us on Thursday, April 26, 2018, at our Datamax + Nuance Lunch & Learn Event! You'll gain valuable insight on capturing more process efficiency for your department.

Click to Learn more and register today! › 

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Topics: Security Automation Document Workflow Document Security