If everyday printing functionality is frustrating, or if controlling costs is cumbersome, print management is a viable solution for both higher education and K-12 environments.
As an administrator, do you often feel like your school has overspent on print?
Among the many core objectives of any K-12 district or higher education institution, one dual component of most schools’ goals is to maximize the student experience while minimizing wasteful spending, at all “costs.”
Print environments are increasingly complex. Student/faculty needs are similarly diverse with evolving technology initiatives that rightfully augment the classroom experience. If everyday printing functionality is frustrating, or if controlling costs is cumbersome, print management is a viable solution for both higher education and K-12 environments.
What is Print Management?
It’s a software-based solution (i.e. PaperCut) that helps your business better manage your devices, users, and associated costs, while delivering a user-friendly, service print/scan experience.
7 Tips on Maximizing Your School’s Print Budget with the PaperCut Print Management Solution.
TIP #1: Make mobile print easy.
PaperCut’s Mobility print simplifies printing for students and staff by managing 40 million Chromebook users in the U.S. It enables printing without worrying about system reboots and is compatible with various devices such as Apple iOS, Android, Chrome OS, Windows, and macOS. The Cloud Print feature allows users to securely print over the Internet and pick up their print jobs on campus, making it ideal for virtual learning environments.
TIP #2: Unify print deployment.
Installing printers can be easy on a home computer with one print queue. However, in a complex network with multiple users, many printers, and different operating systems in various locations, it can become challenging. As a network administrator, it is crucial to have the right tools to ensure that the correct print queue is assigned to the appropriate person in the right location consistently. Utilizing printer deployment options can simplify the process for both administrators and end-users.
TIP #3: Create a print security culture.
Organizations often overlook simple security measures at the printer, despite spending billions on IT security and firewall protection. Understanding the journey of a print job and implementing security solutions can lead to a stronger security culture. Cultural change, combined with security solutions, is the key to success.
TIP #4: Keep an eye on print data.
StoryBoard pulls in all your disparate business data and displays it in an organized, easy-to-digest, and elegant dashboard. With powerful, customized filtering options, you’ll see your data like you never have before – the way you want it.
TIP #5: Convert docs more quickly.
Convert documents (OCR) to text searchable and editable digital documents. Find what you need, and make any changes to scanned information fast. Digitizing your documents has never been easier, with PaperCut’s built-in features for scanning and on-prem OCR.
TIP #6: Pay for print conveniently.
PaperCut makes it easy to set up how users pay for the services they use, including printing and copying. So if they’re running low on funds, they can add money with a payment platform they’re familiar with. Or they can choose a one-off amount or set automatic top-ups, so they’re never out of credit.
TIP #7: Take charge on costs.
A chargeback with ease to departments, users, and accounts. Charge to an account right at the device, even when printing from smartphones and tablets. Selecting accounts at the MFD makes life easier for busy students and staff who are always on the go. Easily apply quotas and show balances for users and accounts.
Ready to maximize your print budget and minimize unnecessary spending? Get your Complete Guide to Printing in Education, and learn more about the powerful capabilities that exist with Datamax + PaperCut. Click to get your eBook!
