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DATAMAX DOCUMENT MANAGEMENT ENGAGEMENTS ARE
WELL-DELIVERED AND WELL-DOCUMENTED

Each and every minute, information is accessed, moved or archived. The manual process of searching, copying and distributing remains tedious, time-consuming and continues to inhibit the ability to act on such information. Estimates indicate that average office administrators will take 12 minutes to process a single document. Nine of these 12 minutes are spent searching, retrieving and refiling the document with only 3 minutes spent using the data. Whatever the situation, we know the more time an organization takes to deploy document- based automation, the more savings they miss out on in the long run.

Consider getting started with Datamax. A Datamax Document Management engagement can help your organization streamline business process, enhance business collaboration and improve informational accessibility—the foundation for making better-informed choices. Our professional services address all aspects of the document/information lifecycle to ensure you gain control over the entirety of your content. In the end, our solutions will empower you with the ability to make more relevant and responsive decisions about issues that impact your company and your bottom-line. Get started. Get Datamax.

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THE DOCUMENT MISMANAGEMENT IMPACT

 

The Risk Impact

“The average office spends $120 searching for every misfiled document and loses 1 out of 20 documents outright.” – Laserfiche.

  • Absence of business continuity and disaster recovery.
  • Burden of regulatory/compliance audit tracking.
  • Exposed document and information security.

Datamax helps companies establish business continuity automation, address important compliance requirements and ensure departmental or enterprise-wide information security.

The Agility Impact

“A recent PriceWaterhouseCoopers study reports that the average worker spends 40% of their time managing non-essential documents, while the International Data Corporation (IDC) estimates that employees spend 20% of their day looking for information in hardcopy documents and only finding what they need 50% of the time.”

  • Laborious access to vital information.
  • Inability to modify and optimize processes on demand over time.
  • Unleveraged business intelligence, and as a result, unresponsive customer service.

Datamax can significantly increase the speed and access to information, leverage important business intelligence and establish long-term strategies for streamlining paper-based or digital processes.

The Profitability Impact

“The average office spends $25,000 to fill a four-drawer file cabinet and $2,000 annually to maintain it.” –Laserfiche. With a document management solution, “Laserfiche estimates a 20% time savings based on filing and retrieval efficiencies, eliminating misfiling and work- flow inefficiencies. Increased efficiency, as well as greater staff productivity, can save up to 6,000 hours annually or 2.4 full-time staff positions.”

  • Increasing costs of unproductive business process.
  • Exorbitant document storage and retrieval costs.
  • Administrative and personnel costs.

Datamax empowers companies to increase cost visibility for existing business processes, improve the total cost of document storage and retrieval and measurably reclaim the bot- tom-line through technology.

A WELL-DELIVERED ENGAGEMENT

A Datamax DocCare Document Management engagement can help you deal with the rapidly increasing burden of consolidating and organizing your documents, content and workflows. We’ll deliver proven automation and strategies to help maximize productivity while reducing paper-related expenses and storage costs. In addition, our document management engage- ments are laser-focused on all aspects of data/information security and will help you comply with the legal obligations and governmental regulations permeating business today.

DocCare Document Management benefits include:

  • Input and access information instantly from anywhere
  • Streamline critical work processes
  • Increase administrative productivity
  • Collaborate more effectively
  • Make better-informed decisions
  • Increase bottom line by minimizing filing and archival costs

A WELL-DOCUMENTED PROCESS

Datamax provides high-level professional services for exploiting the power contained within corporate documents, whether paper-based or digital, and maximizing the efficiency of document-driven workflows. From introductory Business Process Assessments to comprehensive Business Process Audits, we get close and we get specific. Our processes are designed to identify real efficiencies gained by automating key paper-based or digital processes that drive your business. Our recommendations are relevant and predicated on key stakeholder and subject matter expert interviews, return on technology investment goals, current costs, existing infrastructure and desired outcomes. Our solution delivery includes proof of concept development, system design, implementation, integration and project management of recommended solutions—ensuring the highest return on technology investments.

ELEMENTS OF OUR PROCESS INCLUDE:

1. ANALYZE

  • Identify & analyze key processes that drive the business

2. DOCUMENT

  • Document existing process
  • Document the supporting infrastructure
  • Identify associated people, roles, & responsibilities

3. RECOMMEND

  • Streamlined processes
  • Best-in-class technology solutions
  • Potential staffing modifications

4. OPTIMIZE

  • Through continuous process improvement
  • Through technology & people investments
  • Through strategic partner planning into the future

DocCare...Get Started. Get Datamax.
To request more information about Datamax Document Management or to get started with an introductory Business Process Assessment (a.k.a. Document Workflow Assessment) for your organization, please contact us today.