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The goal of right-sizing the print fleet is to eliminate unnecessary or underutilized printers while ensuring that there are enough devices strategically placed to meet the printing demands of the organization.

Not unlike searching for the "right person, right job," at your office, your copiers and printers should be the "right size, right volume, right application" if you're going to run at peak productivity.

Whether your copier provider simply tried to sell you a box, or there was a discussion about  "Right-Sizing" your fleet, there are tangible benefits of the latter. "Right-sizing" a print fleet simply refers to the process of optimizing and adjusting the number and types of printers in an organization to align with the actual printing needs and usage patterns. It involves evaluating and determining the appropriate number, location, and capabilities of printers to achieve two things: Maximum efficiency and ultimate cost-effectiveness.

The goal of right-sizing the print fleet is to eliminate unnecessary or underutilized printers while ensuring that there are enough devices strategically placed to meet the printing demands of the organization. This process typically involves conducting a business technology needs assessment of the environment, including factors such as print volume, printer types, maintenance costs, energy consumption, and user requirements.

4 Benefits of Right-sizing Your Print Fleet:

1. Cost savings: By reducing the number of printers and optimizing their usage, organizations can save on equipment costs, maintenance expenses, and supplies such as ink or toner cartridges.
2. Improved efficiency: Having the right number and types of printers in the right locations reduces waiting times for print jobs and minimizes downtime caused by printer malfunctions or maintenance.
3. Environmental impact: A properly sized print fleet can help reduce energy consumption and waste, leading to a smaller carbon footprint and increased sustainability.
4. Enhanced print management: Consolidating and optimizing the print fleet allows for better control and monitoring of printing activities, leading to improved security, streamlined workflows, and easier tracking of usage and costs.

Overall, right-sizing the print fleet is about being proactive to ensure printing resources are utilized optimally. To do that, you don't just need the right device for the right volume. You need the right partner.

Datamax understands that every single organization prints and distributes documents a little differently. Datamax Discovery™ is a multi-faceted business technology needs assessment designed to help identify opportunities for streamlining print processes, maximizing the productivity of technology assets and people, and improving your total cost of technology ownership. Click to get started with YOUR Datamax Discovery™ journey!