Scan to email is one of the most convenient forms of scanning today and can provide the greatest efficiency improvement in any organization. Your customers are progressively expecting to receive documentation via email. You can effectively meet this critical business requirement through the use of devices like multifunction systems (MFPs).
MFPs feature high speed scanning that allows documents to be converted to common digital formats like PDF, .jpeg or .tiff formats. These files can be sent to email addresses or directed to a network folder.
Multifunction systems can also help enhance your corporate security. Create a secure cache for both your paper and digital information and scan documents to an Electronic Document Management System. Information can be accessed instantly with a keyword search. Your critical paper documents can now be backed up off site, building a foundation for a sensible disaster recovery plan.
Sending scanned documents as an email attachment enhances both privacy and productivity. In addition, scanning files to an Electronic Document Management system creates a reasonable disaster recovery strategy.
