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5 Ways to Simplify Complex HR Processes with Content Management

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If you’re burdened by tedious paperwork and business processes that lag, leveraging human resources automation via content management can give you the resources to get back to the humans you’re serving every day.

Anyone in Human Resources can expand on the many HR-related challenges today: Attracting top talent, change management, new-hire training, managing diversity, equity, and inclusion, employee engagement, and retention, to name a few.

While employee-related management and issues therein can be complex and cumbersome, the processes behind such don’t have to be.

Organizations can simplify complex employee life cycle management with document/content management. If you’re burdened by tedious paperwork and business processes that lag like an employee not keeping pace with expectations, leveraging human resources automation can give you the resources to get back to the humans you’re serving every day.

From form routing and approval to records management to supporting compliance measures at every turn, a Content Management engagement transforms scattered manual, often paper-based document processing into a unified system for easier access, safer storage, and faster routing.

5 Ways Content Management Can Help Simplify Complex Document Processes for Human Resources.

1. Time Off Requests.

Design customizable workflows and forms for leave of absence, vacation, travel, and other time-off requests. Streamline and automate employee requests with real-time insights, enhancing coordination across departments.

2. Employee Hiring.

Need a more standard, straightforward hiring process? Create one standard Job Requisition Form with all the essential, relevant information regarding roles, responsibilities, and qualifications needed for an open position – one that aligns appropriately with all applicable laws and regulations.

After an application is filled out electronically and the interview process is complete, pull information from the existing application in a streamlined manner, fill out pricing, and generate a PDF to send to the new employee to DocuSign.

3. Onboarding/Offboarding.

When employees are hired, create one centralized and searchable record with key details like personal information, necessary supplies or equipment, login/setup information, and onboarding schedules.

Every HR Department needs an offboarding checklist to meet compliance-related measures. One of the essential components of this process is to document all the information, knowledge and processes critical to your departing employee. With Content Management, consistent, systematic employee offboarding helps mitigate security/compliance risks and streamlines the process for your HR team.

4. Performance Reviews.

5 different review processes for 5 different departments? Use customized forms to route approvals to appropriate direct managers, and department heads within the review lifecycle. The real advantage is to create a “single source of truth” for all reviews in one centralized location.

5. Employee Feedback Surveys.

Employee surveys have become a distinct driver for cultural well-being for organizations, whether they’re sent out after an event, at the end of a year, or at the point of adopting new initiatives. Leveraging process automation, easily collect meaningful feedback (via customized forms) to understand the sentiment of the people in your organization.” Utilize reports to view collected from the survey.  

Is the way your company manages, stores, and access documents in need of a numbers audit?  Are you strapped to manual, paper processes, or storing documents in too many separate silos to keep track of? Unsure of what types of workflows you need?

Consider Datamax. With our Content/ Document Management engagement, we can provide the consultation and the tools to arm you with workflows that really work for your specific business needs, beginning with a Discovery process to holistically understand your people, your processes, and where pertinent improvements can be made.

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Topics: Document Management Content Management Workflow Human Resources