Distributed capture has evolved with today’s business processes to incorporate paper-based information into digital workflows. Document imaging technology gives businesses the advantage to increase the amount and quality of information included in critical business systems. The integration of multifunction peripherals (MFP) have made document scanning available for the average office worker.
Whether a business wants to utilize a new distributed capture system or making improvements to its existing system, there are four key ways to ensure scanning processes are optimized to meet business needs.
Work with Your Existing Office Infrastructure.
With today’s emphasis on reducing environmental impact and cutting economic costs, it has never been more important to utilize existing IT investments in new ways. Businesses can significantly increase the value of existing systems by eliminating the need for paper-based workflows and file cabinet document storage.
Front Office Workers are Assets
Scanning technology has become more advanced, while remaining easy to use. Many MFP document imaging now provide advanced document services like automated image enhancement. Documents are automatically “cleaned up” with de-speckle and de-skew technologies so that optical character recognition (OCR) will make significantly fewer mistakes.
Scan Documents Directly into Your Network
If a document can be saved to the repository directly from the MFP, it removes the extra step of having to insert a scanned document into the system. Removing half of the process every time a document is scanned provides increased productivity and time savings for the average office worker.
Automate Security Procedures
Business security is a high priority when it comes to sensitive documents. MFP security features scanning now include full audit trail capabilities. This means organizations can track when every document was scanned, by whom, what was scanned and where the documents were sent. Documents are now more secure in digital workflows than they could ever be in a manual process.
