In a previous article, we talked about some benefits to having a document management system that weren't the usual advantages. These include reducing costs, creating a more manageable document storage system, being more green and enabling more teamwork in your organization. These are the typical benefits and there are some other supplementary advantages we will cover in this article.
Disaster recovery and an increased competitive edge were discussed in the last article. Here are the additional supplementary benefits we will discuss in this post.
Increased Office Space - After transferring the business' documents to an electronic based filing system, the business will no longer require large filing cabinets to store all of the documents. This may not seem like a big deal, but consider if each employee has a small filing cabinet next to their desk. Removing that space for each employee adds up. This doesn't even take into account the main filing cabinets for company wide documents.
Reduce Wasted Time - You have certainly had a time when you know that the document is in a folder somewhere, but you have no idea where. Instead of spending half an hour rifling through files, then deciding to take the next three hours to 'reorganize', you can have access to all the documents via your computer in a neat and organized manner. This will save time and money in the long run.
Now that you are aware of even more benefits of a document management system, it only makes sense to look into one for your office. There are many local services that provide document management so do a little research.
