New features from cloud-based print/scan solution uniFLOW Online demonstrate 5 key advantages for organizations looking to improve productivity and enhance security in their print environment.
There’s an old joke among pilots that the most dangerous part of flying is driving to the airport.
Once into the clouds, they reason, travel is both better streamlined and more secure.
As organizations look to the cloud for operational flexibility, scalability and enhanced security, those navigating the Software as a Service (SaaS) airways continue to report clear skies ahead.
Undoubtedly, cloud adoption is both clearly present and on an upward trajectory.
According to IDG’s 2018 Cloud Computing Survey, the average IT environment is increasingly cloud-based, expanding from roughly half the environment in the cloud today to more than two-thirds in just 18 months. Today’s average IT environment is 52% non-cloud, while 23% is SaaS. In the next 18 months, though, non-cloud delivery will account for less than a third (31%) of the average IT environment, while SaaS makes up 33%.
From flexible payment options, software updates that are handled by provider, and easy accessibility, these cloud-based services offer equal opportunities for organizations to streamline their processes and benefit from computing resources while spending less.
For technologies previously unattainable to many organizations (particularly SMBs), the skies are opening up right in front of them. Cloud-based printing solutions are no exception.
uniFLOW Online is a secure cloud-based printing solution for small- and medium-size businesses. Recently-announced new features from uniFLOW Online demonstrate 5 key advantages for organizations looking to improve productivity and enhance security in their print environment.
5 New uniFLOW Online Features We’re Sky-High On:
1. Print from Cloud
This new feature enables users to print their cloud stored documents directly from connected Canon imageRUNNER ADVANCE devices. Folder browsing and an option to change finishing options at the device are available. Documents can be saved to a print queue and printed at another time directly from cloud storage. The following cloud services are currently supported: Box, Dropbox, Evernote®, Google Drive™, Microsoft OneDrive®/ OneDrive® for Business, SharePoint® Online.
2. Scan Template Library
uniFLOW Online 2019.1 introduces the scan template library to setup scan profiles. Search and filter options mean scan templates can be found quickly. The order of scan profiles can be changed via drag and drop for easier access to the most common scan profiles.
Further scanning improvements enable recognition of barcodes and blank pages and remove the need to use a black sheet when scanning receipts.
3. GDPR Compliance
The General Data Protection Regulation (GDPR), designed to give EU citizens more control over their personal data, has a significant impact on the way American businesses store and collect data. uniFLOW Online offers these two features with GDPR compliance purposes in mind:
- Right to be forgotten: A user’s personal data can be completely deleted just by using the delete button. Personal data is not only erased from the UI or active databases, but also from databases holding deleted versions and object history. Accounting data in reports remain, but the user's name and relating print job names are anonymized.
- Right of access by a user: All personal data of a user can be easily collected by the administrator, downloaded, and provided to the requesting user.
4. Improved Setup
The ‘uniFLOW Online Setup’ function enables quick onboarding of devices to uniFLOW Online/ uniFLOW Online Express. It leads users through the whole installation and registration process. The latest firmware (v.1.1.0) for supported Canon imageRUNNER and Canon i-SENSYS/ Canon imageCLASS devices also includes the setup button on the device user interface to facilitate direct onboarding of these devices.
In addition, remote onboarding and updating via ‘Device Setup Utility’ is supported. Devices with outdated applet versions are indicated in uniFLOW Online and a link to run the update wizard is provided.
5. Central Department ID Management
Previously, department ID codes had to be set manually on each Canon device. This is no longer necessary as uniFLOW Online 2019.1 extends the native device capabilities by synchronizing up to 100 department ID codes with Canon imageRUNNER ADVANCE devices. Additionally, entering the department ID or department ID + PIN code can be set as a login method.
Are you looking to better track your printing costs, to print confidential documents securely, but do so in the most streamlined, cost-effective manner possible? The skies are opening up for SMBs to equip themselves with higher-level print solutions. Is your organization ready to look to the cloud? Let’s visit!