It is very important to understand the way that documents flow throughout your organization. This is also known as your workflow. By taking the necessary steps to understand your workflow, you can make the changes necessary to optimize your workflow efficiency. One such change includes automating the flow of documents throughout your business. This helps to eliminate unnecessary steps and inherent redundancies within the system, ensuring that the workflow takes the most direct path while always getting to everyone it needs to.
There are a number of characteristics that an effective document workflow should include. If you are missing any of these elements in your business, there are things that you can do to optimize your workflow solution. These steps include:
- Integrating workflows with other existing office applications
- Giving employee access to documents on the fly, whether in the office or on the way to an off-site meeting
- Digitally archiving all physical documents
- Adding multiple levels of permissions to grant access only to those who need to see secure documents
- Customize methodology within the system, allowing you to route documents based on processes that are already in place
If you would like to learn more about how you can optimize the workflow in your office with Datamax, please contact us today!
