The Datamax Thinking Blog

Educating, collaborating, and sparking ideas for maximizing the technology that matters.

Stick to the Fax: 4 Benefits of Cloud-based Fax Communications


Cloud-based faxing provides a security, efficient, and scalable solution that modernizes an organization’s communication processes.

Fax isn’t dead. It’s just reinventing itself.

According to cloud-based fax service provider eGoldFax, the wholesale move from traditional faxing to cloud-based services is tremendous. Recent reports, they suggest, predict that faxing services are growing at 11 percent per year and look to be a 5.6 billion dollar market worldwide by 2028.

Many industries are, frankly, sticking to the fax. Verticals like law firms, healthcare institutions, and financial services depend on such as a way to transmit critical and often sensitive information. This all comes with a caveat, of course: Traditional fax machines are not only largely unmanageable and costly, but also pose security risks. On top of that, The FCC’s Order 19-72A1 The FCC's Order 19-72A1 has set in motion the retirement of POTS lines, which have long been the backbone of traditional telecommunication systems.

As is the case with so many other applications, many organizations are turning to the cloud. Cloud-based faxing provides a security, efficient, and scalable solution that modernizes an organization’s communication processes.

What is Cloud-based faxing?

Cloud Fax enables users to send and receive faxes as they normally would via copier/multi-function printer through an Internet fax service provider's cloud-based platform. The only difference: Rather than through a traditional telephone line, with this service, documents are sent and received over the Internet. Additionally, users are able to send/receive faxes from their computers.

4 Benefits of Cloud-based Fax Communications.

1. Enhanced security.

Security is a top priority for businesses when it comes to document transmission. Traditional fax machines can be vulnerable to unauthorized access, as documents sit on paper trays for anyone to see. Cloud-based faxing employs advanced encryption and security measures to protect sensitive data during transmission and storage.

2. Improved efficiency.

One of the primary benefits of cloud-based faxing is the significant boost in efficiency it provides. Unlike traditional fax machines, which require physical documents to be printed, scanned, and faxed, cloud-based faxing allows you to send and receive faxes digitally. This eliminates the need for paper documents, reducing time-consuming manual tasks and streamlining communication.

3. Cost reduction.

Traditional fax machines have ongoing expenses, including paper, toner, maintenance, and dedicated phone lines. Cloud-based faxing eliminates these costs by leveraging your existing internet connection. Additionally, you no longer need to invest in physical fax machines, reducing both capital and operational expenses.

4. Scalability and accessibility.

Cloud-based faxing offers businesses the flexibility to scale their faxing needs up or down as required. Whether you're a small startup or a large enterprise, you can easily adjust your faxing capacity to match your business growth. Furthermore, cloud-based faxing allows employees to access faxes from anywhere with an internet connection, enhancing remote work capabilities.

Are you committed to fax at your organization, but stuck with the limits of a traditional means of doing so? Datamax is proud to partner with eGoldFax, an enterprise-level solution that's built for businesses of all sizes. Schedule your visit with a Datamax Technology Specialist to learn more!

Visit With a Datamax Technology Specialist ›