Today there are millions of MFPs populating workplaces in every industry. Organizations find MFP scanning appealing because they can combine scanning, copying and printing all on one device. These all-in-one devices allow companies to save money by getting rid of unnecessary technology, increase productivity because of higher page per minute output, and provide a way to add hardcopy documents into their electronic workflows.
With the growth of MFP scanning come questions about how best to utilize and how to take advantage of all the qualities a MFP can provide. Here are a few pointers to take the stress out of implementing an MFP into your document workflow.
· MFPs are not restricted to small-size documents! The MFP document feeder may restrict you to 50 or so pages, but by hitting the “scan more” button you can continue scanning for any number of pages.
· Scanned images from MFPs will not be larger file sizes than images from scanners. MFP scanning software includes image compression so even color pages can be reduced to as little as 200 KB per pages while retaining sharp text and good image quality.
· You can create searchable PDFs with MFP scanning. MFP scanning software allows you to create and save PDFs that are then available for text searches within documents and network folders.
· You can preview a scanned image at the MFP. Previewing will allow you to check the image to be sure it scanned correctly before returning to your desk.
· You can clean up images or drop colors out of images on the fly with MFPs, eliminating scanning errors and saving time.
· All-in-one doesn’t mean wait in line! It takes 30 seconds to two minutes to scan almost all documents and you can scan while someone else is printing.
· You can use barcode recognition to automate routine document scanning tasks and eliminate bottlenecks with automated splitting of document batches and naming of files.
Datamax Communications Department, on Aug 2, 2011 2:30:00 PM