When businesses consider switching to a document management system, there are a few main benefits and advantages that are well known. These advantages are repeated again and again and there is little said about additional benefits to a document management system. We hear about accessing documents from anywhere, improved security and reduction of paper use and file space. Well this article is a little different. Here are a few supplemental benefits that are more side effects of a document management system.
Disaster Recovery – In the event of a devastating disaster like a flood or a fire in the building, all of your business files and documents are backed up to an offsite location. This backup method is far more effective than its paper based counterpart and can save the business an incredible amount of time, money and frustration.
Competitive Edge – While some of your competitors are still operating on a less efficient paper based system, you can get a jump on everything from product launches to customer service because your internal workflow and document systems are more efficient and effective.
These two supplementary benefits are powerful enough on their own, but when combined with the main advantages that document management offers, the system is quite impressive. If you are considering switching to a more efficient document management system, contact us today!
This article was originally posted on Maryland Copiers website Southern Solutions.
Datamax Communications Department, on Aug 21, 2013 8:00:00 AM
