Multifunction copiers are a must-have device to improve process automation in your office and to support working anywhere.
Compare today's business environment to the typical office in 2000. Back then, everyone was locked to a particular workstation, and remote working was a rarity. Today, you can work from a computer to a tablet to your smartphone halfway across the world without any problems.
While technology advancements set the stage for many of these changes, the foundation is built on top of tech that's been around for decades. The multifunction copier, for instance, is an important part of moving to a "less paper" office.
Paperless Is a Long-Distance Fantasy, But Paper-Less Is Achievable
Millennials are known as digital natives. They're proficient and comfortable with using digital devices for information creation, consumption, and collaboration. The use of paper has decreased as this workforce moves their way up the ladder and starts to take control of business processes.
Eliminating printed documents entirely is difficult, if not outright impossible for some industries, as you still need to physically sign forms with pen on paper, send invoices to vendors, create offline marketing collateral, and other documents.
Why Digital Copiers Are Important in the Modern Office
Multifunction copiers are a must-have device to improve process automation in your office and to support working anywhere. Document management software provides many productivity-improving features, such as search capabilities. However, this system needs a way to add paperwork into its records to take advantage of its benefits.
The scanning function on the digital copier takes your papers and turns them into versatile digital documents. You can send them through email, upload them to SharePoint or put them in cloud storage. It doesn't matter where you're at, as long as you have your reliable copier, you can keep things moving along.
Secure Networks Keep Data Safe
The office back in 2000 didn't deal with anywhere near the same amount of cyber crime as today. It's all well and good that you can create digital copies, but if you can't get them from your mobile work space to the office securely, then you're still dependent on a location.
You can attempt to put network security equipment in place, but if you don't have IT certifications on your wall, this may be a tall and expensive order. Luckily, you can outsource this task to managed network services. These providers specialize in keeping your networking environment safe from threats so that you can keep moving documents from the multifunction copier to your office's digital storage location. They do everything from monitoring your network health to thwarting attacks that could lead to data breaches.
As long as paper is a necessary part of your company's operations, a digital copier is one of the best tools to keep on hand anywhere you're working.
