The Datamax Thinking Blog

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Did you know you can scan to email?

1.Lets_begin_Hit_Scan_and_send_F

If you only need to scan and email that document to one person, one time, you can save yourself a few steps by scanning to email.

Sometimes, you receive physical pieces of paper that you need to send to someone electronically. Let’s explore how many people accomplish this (and end up wasting a lot of time). They scan their paper to save it to their designated spot on the company server. Then they have to go back to their desks and open a new email, find the document, attach it, then send the email. Sometimes, that file is not needed after it is emailed and sits on your server, forgotten, taking up space and cluttering up the server. 

If you only need to scan and email that document to one person, one time, you can save yourself a few steps by scanning to email. 

Here’s how scan to email works: 

Step #1: Touch the "Scan and Send" icon on the display

Step 2: Select "New Destination"

2.Now_select_New_Destination

Step 3: Choose "Email Recipient"

3.Choose_Email_recipent

Step 4: Type the recipient's email address

4.Type_out_the_persons_Email

Step 5: Place the document to send in the scanner

5.Place_Document_in_feeder_to_send

Step 6: Hit "Start"

6.Hit_Start

Check out our "Did you know" series to discover things about your multifunctional printer or copier that you never knew! 

Topics: Did you know? Productivity Tips and Tools