The Datamax Thinking Blog

It is no doubt that documents are truly the key vehicle by which information flows through any organization. Documents, whether electronic or paper-based, are critical to an organization’s operation. Printing and reproducing those documents can be a very costly endeavor.

Even though an average of 2% of annual revenues are consumed with office printing, most companies have no idea how much they are spending to operate their fleet of laser printers. Most costs associated with printing go unaudited and most organizations spend far more in print reproduction than they realize.

The consolidation of equipment in your office is a positive step towards increasing office efficiency. However, if you do not properly consolidate equipment and don’t take into account the overall need and deployment of equipment throughout your office, it is easy to actually hinder the productivity of your employees. The top problems that businesses have in regards to the deployment and consolidation of their equipment include:

Everyone has had that home printer that seems to miraculously run out of ink every other month even though you rarely use it. While this doesn't apply quite as fittingly to large scale office printers, smaller or home printers are affected by this continually. It can be difficult to tell how much ink you actually have left in the cartridges and how much you need to finish a printing job. It may seem like you just replaced the cartridge and somehow you are getting warnings flashing when you print something that cartridge ink is low.

With the business world always evolving, progressing and moving, it is essential that your office operate efficiently. Without being effective with time, money and energy, a business will surely fall behind and get lost in the shuffle of today's high speed world. When considering the operations of your office, here are a few services that may help it be more efficient.

As we mentioned in a previous post, there are many printing costs that aren’t apparent at first. Only once you've made your purchase and begun using the equipment do these expenses begin to show. Here are just a few more.

Even though an average of 2% of annual revenues are consumed with office printing, most companies have no idea how much they are spending to operate their fleet of laser printers. Most costs associated with printing go unaudited and most organizations spend far more in print reproduction than they realize.

In 1908, Henry Ford built the first Model T which sold for $825. By 1913, he introduced the moving assembly line which provided for a significant increase in efficiency and a decrease in the cost of production. By 1916, the cost of the Model T reduced to $360. The ability to allow costs to be low through standardization allowed for over 15 million Model Ts to be sold over nearly 20 years.

Few things that were invented more than a few years ago are generally still alive and well in the workplace environment nowadays. This is typically the scenario due to the speed of advancements in technology and how several items become dated with the arrival of brand new technology. Usually there are some conditions to this principle, however, and one of the most commonly acknowledged conditions is your company scanning device.

Managed Print Services are a way for businesses to regain control of their print environment and begin saving by making a few simple changes. Businesses seeking to regain control of their print environment are looking to accomplish a number of goals. Whether you are looking to reduce costs or enhance your green initiatives, Managed Print Services will help you reduce excess and unnecessary printing from your office.