The Datamax Thinking Blog

Community involvement from businesses and organizations is important. It’s what makes the world a better place! Whether small or large, every donation counts. However, for them to help the community, these companies need your help as well. This is why you should consider doing business with a company that helps others.

You’ve probably seen it before: this company is a “Microsoft Gold Certified Partner”. It sounds amazing, and it sounds like a certification that all technology businesses would like to have. But do you know what it means?

Document management services simplify the art of electronic file management, but if your company is looking for a Do-it-Yourself method, at least for now, these are a few key conventions that should be a part of your document management plan:

When you eliminate your paper files and move to document management services, you’ll find that you’ve freed up a great deal of space just waiting to be repurposed to make your office a more productive space. Here are a few ideas for how to better use the space currently being occupied by bulky filing cabinets.

Your office equipment is an important part of your business. You invest in this equipment to make your employees’ lives easier, to communicate with clients, and to help your business run efficiently, just to name a few reasons. While there are a vast number of options when it comes to print solutions, there are a few things you want to be sure of when selecting your company’s office technology.

In medical offices all over the country, there are many documents to properly manage. From patient files to countless forms, it can be very difficult to not only manage documents, but also ensure that private information is kept confidential. Physical document storage can be both cumbersome and inefficient, leading to increased costs. By making the switch to digital document storage, you can work to eliminate physical storage as well as a significant amount of printing from your medical office, leading to lowered costs, increased efficiency, and most importantly, significantly improved security of your patients’ confidential files.

In today’s business environment, document production tools such as office copiers and printers are what allow a business to create and share information. Without these tools, a business’s ability to create documents will be severely impeded or brought to a complete halt. With this in mind, it is very important think about what you will do in case your printers or copiers do break down.

When talking about the cloud, we are referring to the ability to store and access the files of a business online. This means that employees have access to files from virtually anywhere they have access to wireless Internet, bringing a variety of benefits to businesses looking to make the switch to digital storage options. The primary advantage of using the cloud as your primary method of storage is the ability to retrieve and edit documents on the fly, from any location. This simple advantage allows a company to improve many systems and procedures. Here are the other main benefits:

Traditional document management methods, such as physical storage and filing cabinets, are being trumped by more modern methods of digital document storage. Laserfiche provides businesses with the most up to date digital document management software, allowing businesses to maximize productivity and document security unlike ever before.

When businesses consider switching to a document management system, there are a few main benefits and advantages that are well known. These advantages are repeated again and again and there is little said about additional benefits to a document management system. We hear about accessing documents from anywhere, improved security and reduction of paper use and file space. Well this article is a little different. Here are a few supplemental benefits that are more side effects of a document management system.

Disaster Recovery – In the event of a devastating disaster like a flood or a fire in the building, all of your business files and documents are backed up to an offsite location. This backup method is far more effective than its paper based counterpart and can save the business an incredible amount of time, money and frustration.

Competitive Edge – While some of your competitors are still operating on a less efficient paper based system, you can get a jump on everything from product launches to customer service because your internal workflow and document systems are more efficient and effective.

These two supplementary benefits are powerful enough on their own, but when combined with the main advantages that document management offers, the system is quite impressive. If you are considering switching to a more efficient document management system, contact us today!

This article was originally posted on Maryland Copiers website Southern Solutions.