Take the time to get the right office equipment or your communications – internally and with customers – could suffer.
When companies buy printers or digital copiers from us, they're not all that interested in the actual equipment. What you actually get from the purchase is communication.
Information Is the Foundation of Your Operations
You rely on information for every part of your business. Invoices, forms, balance sheets, project strategy, and spreadsheets are a few of the documents you find in a typical office environment.
You also use this information to communicate. Think about marketing fliers that bring in a new audience or case files that contain data for your legal matters. Documents take on many shapes and sizes, but they ultimately serve the same purpose – to communicate a message or idea.
Your business needs access to this information, but only by the staff authorized to see each one. If you run a doctor's office, the nurses don't need to see the accounting department's documents, and vice versa.
Your digital copier plays a central role in making sure everyone has the appropriate level of communication.
How Digital Copiers Control the Communication Flow
The primary purpose of a digital copier is to share and create documents. It accomplishes this with several key features:
- Printing and copying: When you need to distribute information as a hard copy, the digital copier is your first stop.
- Faxing: This feature might seem a bit dated in today's business environment, but certain industries need physical signatures. Legal documents, real estate contracts, and similar paperwork fall under this category.
- Scanning: This feature is the real MVP of the digital copier. You can send a scan straight to email, create digital documents to ensure that all of your information is accessible and easy to find, and put together process automation to reduce the paperwork you handle in the office.
When you're considering your existing copier lease or outpacing the capacity of your digital copier infrastructure, shift your thinking. You're not just getting a machine that creates paper copies that overflow filing cabinets. You're getting far more functionality for your business when you use them as part of your communication workflow.