I hope you're enjoying your holidays – and thanks for stopping by our blog.
In case you missed these (or want to refresh your memory), here are the six most popular blog posts from 2016. Thanks for reading and I'll see you next year!
Click the titles to read the post.
It’s your favorite time of day, time to scan the documents (and, yes, that is a reference to the Dunkin’ Donuts commercial from the 80s). Regardless of what type of device you’re using to capture paper documents, there are a few tips you can use to make the process as smooth, fast, and efficient as possible.
Right Device. Capture devices are available in a wide range of sizes and speeds – from a small, desktop personal scanner capable of 10 pages per minute to high-speed devices capable of thousands of pages per hour. You want a scanner fast enough to get the job done, with maybe a little capacity left over for peak times.
Most companies don’t realize that there’s an "app for that" on their copier. Take a look at your multifunctional printer (MFP) and visit the apps screen. If you have a Canon copier then you can literally download an app from the Apple App Store.
By now, I think everyone has signed (or ticked the box if your doctor uses a tablet) a HIPAA form. Most of us know it has “something” to do with privacy, but we simply sign the form and then shuffle back to a seat to await our appointment. For those of you who provide healthcare services; it’s not as simple as that.
If you've ever moved offices (or just needed to redo your current office), you know what a hassle it is to pack equipment. You might have even questioned the necessity of carting around a scanner, fax machine, copier, and printer. Turns out that it's not necessary: you can move into the modern age with a multifunction copier. Before you start to panic thinking about an additional line item on your capital expenditures budget, consider the economic and functional benefits of getting a 4-in-1 machine.
In the legal industry, the standards in records management are rigid. A firm must protect their clients’ interests, while also adhering to federal, state, and local regulations, plus court requirements. And if you fail to comply, it can result in loss of client confidence, malpractice suits, stiff penalties, and/or hefty fines.
Want to see a lawyer (or IT director) sweat? Whisper the words “data breach” in their ear.
One way for law firms to keep themselves from becoming the next cyber victim is to make everyone in the firm a member of the “defense.” Security awareness training is a great place to start.
To add that extra layer of data security, 49% of firms having security awareness training programs in place – and for law firms with more than 350 attorneys, that number increases to 86%.
Again, thank you for reading and Happy New Year!