The Datamax Thinking Blog

Information needs to be secured REGARDLESS of format. The best part? With a good plan, you can secure both digital and paper documents.

61% of data breaches within companies of less than 500 employees involve paper records.*

And now you’re probably counting or trying to calculate how many employees are in the office right now (and thinking about the amount of paper).

Just think about this for second: what if your law firm was on the news? Not because you won a high profile case, but because the firm had a data breach. Even worse, think about if that data breach was the result of something as simple as one of the lawyers accidentally leaving their briefcase at Starbucks (a briefcase containing two legal pads with client information written on them inside) or mistakenly throwing old case files away in the dumpster.

Though each one of the security concerns bulleted above is important, there are still a few other information security issues that copiers can help with.

The biggest concern for legal IT departments is no longer email management.

“Whew!” is what’s going through your mind right?

Don’t get too excited. Now the number 1 concern is . . . security management.*

Copiers aren’t just security threats during their time at the office; they’re also a potential threat even when they’re sold to a third party.

Your copier is hiding something from you – its hard drive.

Copiers with these “hidden” hard drives have been prevalent since 2002 and they store images of every document that has ever been copied, scanned, or emailed. This data remains stored on the hard drive until the drive becomes full then the old data is overwritten, but there’s always the potential for sensitive information to be stored on your copier’s hard drive.