The Datamax Thinking Blog

You'll have a tough time delivering a quality customer experience if they have to wait around while you're on a grand adventure for hard copies.

Hard copy documents are talented at hiding away when you need them the most. You have to go on an office safari every time to track them, which cuts into the time you could spend on your work duties. Even a few minutes per day adds up. It's time to throw paper in the trash and get digital with your documents.

It's easy to get overwhelmed with technology planning, but you can discover everything you need to know by following this process.

You have a lot of options on the market when you make a technology purchase. The best solution for your business isn't determined solely by the price, the feature set, or how fast the vendor gets it to your doorstep. You need a digital copier that fits into your business processes, works with your existing tech infrastructure, and solves the problem that started your search in the first place. It's time to start discovering yourself with this step-by-step guide.

If you want to successfully manage your company's information technology, the key is to plan thoroughly and completely.

You shouldn't have to be able to print money to afford your business's printers and office equipment. Yet, all too often, it seems like that is what many businesses have to do to afford their office equipment.

The easy excuse is to blame the rapid pace of technology and the unavoidable expenses of keeping up with the latest and the best. After all, it seems like technology is only good for about six months before it becomes obsolete and you have to replace it.

In the end all that is an excuse. If you want to successfully manage your company's information technology, the key is to plan thoroughly and completely. There are reasons why there are numerous clichés about the benefits of planning first to avoid the high costs of mistakes later. When it comes to IT, it is best to pay attention to those annoying, but true, words to live by.

The modern Bates Stamping system has firmware upgrades and robust publishing features, which streamlines this process for your law office.

Previously, when you wanted to conduct Bates Stamping for legal documents, you had to download software or find room in the budget for an expensive piece of equipment. However, thanks to multifunctional copiers, this process is now much easier. 

Instead of struggling with difficult applications or investing a large part of your budget into a single purpose device, you can do Bates Stamping with the push of a button on your digital copier. This functionality is the kind of thing the legal industry dreams of.

On every list of success factors or reasons for failure, you'll find communication.

You can have the best of times or you can have the worst of times when it comes to buying or leasing a fleet of photocopiers with a managed print service contract.

If you have the wisdom to carefully research your office equipment partner, you can look forward to years of hassle-free productivity. 

If you foolishly take shortcuts and settle for any old vendor, prepare for years of lost days on the phone frantically trying to get your equipment to work.

The difference between wisdom and foolishness is communication. Only by talking to your potential vendors can you avoid long years of digital copiers that just don't seem to function.

Copiers aren’t just security threats during their time at the office; they’re also a potential threat even when they’re sold to a third party.

Your copier is hiding something from you – its hard drive.

Copiers with these “hidden” hard drives have been prevalent since 2002 and they store images of every document that has ever been copied, scanned, or emailed. This data remains stored on the hard drive until the drive becomes full then the old data is overwritten, but there’s always the potential for sensitive information to be stored on your copier’s hard drive.